0810 Admin Assistant/School/Cedar Avenue

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A reputable recruitment agency is seeking an Administrative Support staff for Cedar Girls’ Secondary School in Singapore. The role involves managing the reception, providing first aid, handling mails, and performing various administrative duties. Candidates should have at least 3 years of experience in administration and a minimum of GCE ‘N’ Level with proficiency in MS Office. The position is full-time during school hours.

Qualifications

• Minimum of 3 years working experience in Administration.
• Able to support teachers in their administrative work.
• Diligent, fast learner, and can work independently.

Responsibilities

• Manning the reception counter and attending to customers.
• Administering first aid to students.
• Receiving mails/goods deliveries and preparing outgoing mails.
• Maintaining the sick bay and stock balance of office stationery.
• Providing administrative support to teachers.

Skills

Good computer skills

Proficiency in MS Office Applications

Team player with positive attitude

Ability to multi-task

Education

GCE ‘N’ Level with pass in English

Job description

Overview

Name of Authority Cedar Girls’ Secondary School

Contract Period: 1 January 2026 to 31 December 2026

Option Year: 1 January 2027 to 31 December 2027

Working Hours

• Monday to Friday: 7am to 4pm, inclusive of ½ hour lunch break and inclusive of school holidays.
• Working hours will be subjected to changes, due to exigencies of services (e.g. shift rotations).
• Service not required on Saturdays, Sundays and gazetted public holidays.

Responsibilities

• Manning of the School General Office Reception counter and attending to walk-in customers, e.g. contractors, parents, pupils, public, etc.
• Attending to students at sick-bay (including administering basic First Aid) and liaising with school leaders, calling ambulance and liaising with medical staff, Form teachers and parents.
• Attend to contractors when available
• Receiving in-coming mails/goods deliveries and arranging outgoing mails for posting
• Answering of telephone calls.
• Support in the maintenance of the sick bay (e.g. basic cleaning)
• In charge of stock balance and ordering of office stationery and equipment (e.g. A3 & A4 papers, markers & refills, A4 and A5 exam result slips for HOD ICT, toners, requesting ad-hoc repair and regular servicing of shredders and photocopiers etc)
• Collation of reports and data
• Provide administrative support to teachers
• Assist with school events and activities, when required
• Other administrative functions where required, e.g. Collection of forms, data entry, photo-copying, laminating, covering of duties for the Library Officer, etc.
• Other admin duties as and when assigned by the Supervisors/Administration Manager/School Leaders

Requirements

• Minimum GCE ‘N’ Level with pass (C6) in English or equivalent educational qualification or equal
• Applicants should have a minimum of 3 years working experience in Administration. Having previously worked in schools will be an added advantage (but not mandatory)
• Possess good computer skills (able to work with graphics, numbers and details – job scope includes data entry and preparation of Excel spreadsheets, etc.)
• Must be proficient in using MS Office Applications (e.g. MS Word, MS Excel, MS PowerPoint, etc.)
• Able to work with a team of teachers (job scope includes supporting teachers in their administrative work, e.g. collation of forms, surveys, etc.)
• Team-player with a positive attitude and pleasant disposition
• Should be diligent and a fast learner, able to work independently with clear and minimal instructions. Ability to multi-task and meet deadlines set
• Have a keen eye for details
• Personnel must be available to come for an interview when required

Maxhunt Resource Pte Ltd | EA Licence: 22C1322
Cynthia Lai | Registration No: R25146301