0411 Admin Assistant/ School/Tampines

MAXHUNT RESOURCE PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local educational institution in Singapore is seeking an administrative support professional to handle customer inquiries and perform various office tasks. The ideal candidate should have strong communication skills, at least 5 years of relevant experience, and knowledge in word processing. This position requires multitasking and excellent phone etiquette. Work hours are from Monday to Friday, with weekends off.

Qualifications

• At least 5 years working experience in a similar position.
• Basic knowledge in word processing required.

Responsibilities

• Answer incoming calls.
• Attend to walk-in customers at front desk.
• Provide admin support for financial assistance schemes.
• Manage refreshment orders for meetings.
• Sort and distribute brochures to staff/students.

Skills

Professional phone etiquette

Excellent communication skills

Time management

Multi-tasking

Education

GCE ‘O’ levels and/or Relevant WSQ certificates

Tools

Word processing software

Job description

Name of School

Ngee Ann Secondary School

Contract Period: From 1 Jan 2026 to 31 Dec 2027

Option to Extend: 1 Jan 2027 to 31 Dec 2027

• Mondays to Thursdays: 9:00am to 6:00pm, inclusive of 0.5hr lunch break

• Fridays: 9:00am to 5:30pm, inclusive of 0.5hr lunch break

• Service not required on Saturdays, Sundays and gazetted public holidays

Job Scopes

• 1. Answer incoming calls.
• 2. Attend to walk-in customers at front desk.
• 3. Attend to students who are unwell and informing their parents of the students’ condition.
• 4. Provide admin support for management of students under financial assistance schemes.
• 5. Manage refreshment orders for meetings and visits.
• 6. Maintenance of stationery store, including issuing, monitoring, and replenishment of stock.
• 7. Fax, photocopy, laminate and bind documents.
• 8. Record incoming and outgoing mails.
• 9. Manage staff mail tray in office regularly.
• 10. Sort and distribute brochures to staff/students.
• 11. Booking of bus transportation for students.
• 12. Print class lists, update teachers and students information and generate reports etc.
• 13. Perform other ad-hoc duties as assigned by P/VP/AM

Requirements

• • GCE ‘O’ levels and/or Relevant WSQ certificates
• • Basic Knowledge in wordprocessing
• • At least 5 years working experience in similar position
• • Strong professional phone etiquette
• • Excellent communication skills
• • Ability to multi-task, prioritize and manage time effectively