Accountable Lead, Workforce Management - Fincrime Operations

Klarna; Stockholms kommun; On-site; SEK 800,000 - 1,200,000; Full time

Job summary

Klarna is seeking an Accountable Lead for Workforce Management in Financial Crime Operations. This role will own forecasting, staffing, and vendor governance to ensure the right people with the right skills are in the right places, in-house and with vendor partners.

You will lead the WFM team, drive forecast accuracy, manage vendor relationships and training, and own cost-per-case as a key efficiency metric. This is a high-visibility, end-to-end accountability role for a large-scale operation.

Qualifications

• Experience in workforce management within a large-scale operations environment, preferably financial crime or regulated financial services.
• Direct people management experience leading in-house WFM teams (forecasting, scheduling, RTM/intraday, reporting).
• Track record of managing outsourced/BPO relationships, including governance and SLAs/KPIs.
• Experience designing or overseeing training and knowledge programs for outsourced teams.
• Experience running change management initiatives and partnering with SMEs and product teams to drive operational improvement.
• Strong quantitative skills: forecasting models, capacity planning, cost/efficiency metrics.
• Experience building reporting and metrics that leadership uses to make decisions.
• Comfortable with ambiguity and full end-to-end accountability.

Responsibilities

• Lead the in-house WFM team and oversee forecasting, staffing, real-time management and reporting.
• Own forecast accuracy and drive improvements when forecasts diverge from plan.
• Manage vendor governance and ensure alignment with risk and compliance standards.
• Oversee training and knowledge programs for vendor teams to meet quality standards.
• Translate forecasts into staffing plans, schedules, and shift structures across in-house and outsourced teams.
• Own cost-per-case as a core efficiency metric and drive cost-reduction initiatives.
• Lead change management for process or tooling shifts in Financial Crime Ops.
• Build and maintain leadership-facing reporting on forecast accuracy, staffing, and unit economics.

Skills

Workforce management

Forecasting

Vendor management

RTM / intraday

Training program design

Change management

Data analysis

Leadership reporting

Job description

About The Position

Financial Crime Operations sits at the heart of how Klarna protects its customers and the business from fraud, money laundering, and abuse — at scale, in real time, across markets. We're looking for an Accountable Lead for Workforce Management to own how we plan, resource, and run this operation. You'll lead our in‑house WFM team and be the single point of accountability for making sure the right people, in the right numbers, with the right skills, are in the right place at the right time — across our own analysts and our vendor partners.

This isn't a back‑office scheduling position. You'll be accountable for the operational and financial health of Financial Crime Ops: how accurately we forecast volumes, how well we manage our in‑house team and govern our vendors, how efficiently we staff the operation, and how much it costs to resolve a case. You'll report on all of it, and you'll be expected to act on what the data tells you.

What You'll Own

• In‑house WFM team leadership — Build, manage, and develop the in‑house workforce management team responsible for forecasting, scheduling, real‑time management, and reporting. Set the standards and ways of working that the whole function — in‑house and vendor — operates against.
• Forecast accuracy — Build and continuously improve volume and capacity forecasting models across Financial Crime queues. Own forecast accuracy as a hard metric, not a best guess, and course‑correct fast when reality diverges from plan.
• Vendor oversight and governance — Act as the accountable owner of our BPO/vendor relationships for Financial Crime Operations: performance against SLAs and KPIs, quality standards, capacity commitments, and commercial terms. Run the governance cadence (business reviews, escalations, contract‑linked performance conversations) that keeps vendors aligned to Klarna’s risk and compliance standards.
• Vendor training and knowledge — Own the training and knowledge frameworks that keep vendor teams current on Financial Crime policy, process, and tooling. Ensure vendor partners are equipped and certified to the same quality bar as in‑house teams, and close knowledge gaps before they impact performance.
• Optimised staffing and operational delivery — Translate forecasts into staffing plans, schedules, and shift structures across in‑house and outsourced teams. Balance service levels, compliance requirements, and cost, and make the real‑time adjustments needed when volumes spike or shrink.
• Cost per case — Own cost‑per‑case as a core efficiency metric across both in‑house and vendor delivery. Identify and drive initiatives that reduce it without compromising quality, risk coverage, or customer/regulatory outcomes.
• Change management and continuous improvement — Own the change management process for shifts in process, policy, tooling, and structure across Financial Crime Ops. Work closely with in‑house SMEs and product teams to identify friction, test improvements, and continuously optimise how the operation runs.
• Workforce reporting and metrics — Build and maintain the reporting suite that gives leadership visibility into forecast accuracy, staffing efficiency, team and vendor performance, and unit economics. Turn data into decisions, not just dashboards.

What We're Looking For

• Proven experience in workforce management within a large‑scale operations environment — financial crime, fraud, or regulated financial services operations strongly preferred.
• Direct people management experience leading in‑house WFM teams (forecasting, scheduling, RTM/intraday, reporting).
• Track record of managing outsourced/BPO relationships, including governance, and accountability for commercial and SLAs/KPIs.
• Experience designing or overseeing training and knowledge programs for outsourced teams.
• Experience running change management initiatives and partnering with SMEs and product teams to drive operational improvement.
• Strong quantitative skills: comfortable owning forecasting models, capacity planning, and cost/efficiency metrics.
• Experience building reporting and metrics that leadership actually uses to make decisions.
• Comfortable with ambiguity and full end‑to‑end accountability — this position owns outcomes, not just process.

Why Klarna

You’ll be accountable for a function that directly protects Klarna's customers, building the workforce model your operation actually needs on the platform of a global fintech, at scale.

In accordance with applicable law, the salary range for this role is provided in the job posting. The salary offered will be determined by the candidate's location, qualifications, experience, and education. The salary range posted in the job advertisement refers to the base pay. Base pay is part of a total compensation package, which may also include equity rewards, monthly stipends for health and wellness, and benefits such as life insurance, medical, dental, and vision coverage for you and your dependents.

Klarna is proud to be an equal opportunity employer. We are committed to building a diverse workforce that reflects our global customer base and to fostering a culture where everyone belongs. We provide equal employment opportunities to all individuals regardless of race, color, religion, creed, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, marital status, pregnancy, parental status, or any other characteristic protected by applicable law. We encourage applications from individuals of all backgrounds and identities. We consider qualified applicants with criminal history for employment in accordance with state and local laws and “fair chance” ordinances. If you require reasonable accommodation for any part of the application or hiring process, please contact [e-mail].