Vendor Manager

MDLBEAST; Riyadh; On-site; SAR 200,000 - 300,000; Full time

Job summary

A dynamic event management company in Riyadh is seeking a highly organized Vendor Management Manager to oversee vendor relationships across various categories including audiovisual, catering, and logistics. The ideal candidate will have a Bachelor's degree, at least 5 years of experience in vendor management, and strong negotiation skills. This role involves maintaining a vendor database, ensuring compliance, and supporting budgeting efforts. Saudi nationals are encouraged to apply.

Qualifications

• 5+ years of experience in vendor management, preferably in events or hospitality.
• Ability to manage multiple vendor relationships and prioritize tasks effectively.
• Familiarity with event production requirements and vendor categories.

Responsibilities

• Develop and maintain strong relationships with vendors across various categories.
• Oversee the vendor registration and onboarding process.
• Manage vendor contracts including negotiation and execution.
• Coordinate with internal departments for event requirements.
• Monitor vendor performance and service quality.

Skills

Negotiation skills

Communication skills

Organizational skills

Interpersonal skills

Proficiency in Microsoft 365

Contract management

Vendor onboarding

Education

Bachelor’s degree in business administration, Supply Chain Management, Event Management, or related field

Tools

Microsoft 365

Vendor management software

SAP Ariba

SAP 4HANA

Job description

We are seeking a highly organized and proactive Vendor Management Manager to join our dynamic event management company. This role is pivotal in managing relationships with a wide range of vendors across the event industry, ensuring seamless coordination, compliance, and service delivery.

Key Responsibilities

• Develop and maintain strong relationships with vendors across various categories including audiovisual (AV), catering, logistics, décor, staging, security, transportation, and more.
• Oversee the vendor registration and onboarding process, ensuring all documentation and compliance requirements are met.
• Manage vendor contracts including negotiation, execution, renewal, and termination in alignment with company policies.
• Coordinate with internal departments to understand vendor requirements for each event and ensure timely procurement of services.
• Monitor vendor performance and service quality, implementing corrective actions when necessary.
• Maintain a centralized vendor database with up-to-date contact information, service offerings, and contract details.
• Ensure vendors adhere to event timelines, safety standards, and quality expectations.
• Conduct regular vendor evaluations and feedback sessions to foster continuous improvement.
• Support budgeting and cost control efforts by negotiating competitive rates and identifying cost‑saving opportunities.
• Stay informed about industry trends and emerging vendors to enhance the company’s supplier network.

Qualifications

• Bachelor’s degree in business administration, Supply Chain Management, Event Management, or related field.
• Minimum of 5 years of experience in vendor management, preferably within the events or hospitality industry.
• Strong negotiation, communication, and interpersonal skills.
• Proficiency in contract management and vendor onboarding processes.
• Ability to manage multiple vendor relationships and prioritize tasks effectively.
• Familiarity with event production requirements and vendor categories.
• Detail‑oriented with strong organizational and documentation skills.
• Proficient in Microsoft 365 and vendor management software.
• Proficient in SAP Ariba, SAP 4HANA.

Saudi nationals are encouraged to apply