Senior HR Government Affairs Officer

UrbaCon Contracting & Trading Company; Saudi Arabia; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading contracting firm in Saudi Arabia seeks a Senior HR Government Affairs Officer to manage all activities concerning government offices. Responsibilities include ensuring compliance with labor laws and immigration processes, tracking critical permits, and facilitating communication between employees and government entities. The ideal candidate should have at least 5 years of experience, with strong advocacy skills and a Bachelor's degree related to the field.

Qualifications

• 5+ years working experience, with at least 3 years in a relevant role.
• Experience within the GCC is a plus.
• Strong capability to navigate complex legal frameworks.

Responsibilities

• Monitor immigration and labor records.
• Assist in managing Government relations policies.
• Ensure compliance with immigration regulations.
• Facilitate employee queries regarding immigration.
• Track and monitor expiry dates of licenses and permits.

Skills

In-depth knowledge of labor laws

Strong communication and advocacy skills

Proficiency in research and analysis

Experience in lobbying and government relations

Leadership and strategic planning skills

ERP knowledge preferably SAP

Education

Bachelor’s Degree in any related field

Tools

SAP

Job description

Job Summary

The Senior HR Government Affairs Officer manages and controls the process of all activities that are related to the Government offices/agencies including overseeing and ensuring that responsibilities are executed in a timely manner, and provide the business with efficient reports. Analyzes and interprets government policies, evaluate potential impact to organization’s operation and reviews internal policies, plans, programs to ensure consistency with corresponding government regulations and laws.

Job Responsibilities 1

• Monitor the implementation of an improvement process for all immigration and labor records to be tracked and maintained through the established organization system
• Assist in developing, managing, periodical review, and communicating Government relations policies and processes to ensure organization compliance.
• Ensure to resolve immigration related issues in a timely manner
• Ensure proper dissemination and keep the HR team informed of significant problems that may jeopardize the achievement of Company goals, and those are not being addressed adequately.
• Facilitate and attend to employee queries regarding details of immigration formalities, and entitlements
• Manage the processing of all immigration requirements in the most effective and efficient manner to expedite onboarding of new employees
• Ensure to update relevant business areas with issues, risks, and statuses of immigration/government processes and provide relevant solutions in a timely manner.
• Ensure immigration processes are completed in minimal time including Resident Permits, Drivers Licenses, Visas, CID procedures etc.
• Track and monitor relevant expiry dates and ensure that all time‑sensitive documents and licenses are renewed ahead of deadline to ensure full compliance and avoid fines.
• Maintain employee files and documents relevant to immigration transactions.
• In charge of the preparation of the internal memos and responsible in the proper monitoring of the reference numbers assigned in all departments correspondences.
• Arrange the labor contracts for signature and stamped before sending for attestation in the Labor Dept.
• Ensure proper recording and updating the master files of exit permits, business visa renewal and RP renewal.
• Keep abreast with current labor/ immigration laws and update the HR staff on any changes
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies

Job Responsibilities 2

• Additional responsibilities are not listed in the original description.

Additional Responsibilities 3

Additional responsibilities are not listed in the original description.

Job Knowledge & Skills

• In-depth knowledge of labor laws, regulations, and government policies is essential for navigating complex legal frameworks and ensuring compliance with regulatory requirements.
• Strong communication and advocacy skills are vital for representing the organization’s interests to government agencies, policymakers, and industry stakeholders.
• Proficiency in research and analysis enables the identification of legislative and regulatory trends, as well as the assessment of potential impacts on HR practices and policies.
• Experience in lobbying, government relations, or public affairs enhances the ability to influence legislative and regulatory outcomes in favor of the organization’s objectives.
• Leadership and strategic planning skills are important for developing and implementing government affairs strategies that align with the organization’s overall goals and priorities.
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

• Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

• Agility
• Resilience
• Quality
• Leadership
• Government Liability L2
• Visa Requirements L2
• Employee Relations L2
• SAP ERP Human Resources L2
• Public Authority Coordination L2

Education

• Bachelor’s Degree in any related field