Senior Document Controller

-; Riyadh Region; On-site; SAR 120,000 - 180,000; Full time

Job summary

A leading organization in Saudi Arabia is seeking a Senior Document Controller. This role involves managing document workflows, overseeing compliance with management procedures, and ensuring accessibility of documentation across projects. The ideal candidate has at least 5 years of experience in document control, strong leadership skills, and proficiency in document management software. This position offers opportunities for professional development in a collaborative environment.

Qualifications

• Minimum 5 years working experience, with 3 years relevant to document control.
• Experience in GCC is a plus.
• Strong leadership and team-building capabilities.

Responsibilities

• Supervise document control activities and ensure compliance.
• Oversee organization and accessibility of documents.
• Manage distribution processes of documents.
• Track document revisions and maintain history.
• Develop and implement document control procedures.
• Train document control staff on management processes.
• Liaise with project stakeholders on document activities.
• Conduct audits and quality checks on document systems.
• Provide technical support for management software.
• Contribute to process improvements and safety initiatives.

Skills

ISO documentation standards

Spreadsheets proficiency

Database use

Microsoft Office software

ERP knowledge, preferably SAP

Good English communication

Education

Diploma in any related field

Tools

Document management software

Job description

Job Summary

The Senior Document Controller is responsible for overseeing and managing the organization, distribution, and tracking of documents within a project or organization. They ensure all documents are accurately recorded, stored, and accessible to authorized personnel. Additionally, they may supervise a team, develop document control procedures, and liaise with project managers, engineers, and other stakeholders to ensure compliance with document management requirements. Their primary goal is to facilitate efficient document workflows, maintain data integrity, and support effective communication and collaboration among project teams.

Job Responsibilities 1

• Supervise document control activities and ensure compliance with document management procedures and standards.
• Oversee the organization, categorization, and filing of documents to ensure easy retrieval and accessibility.
• Manage document distribution processes, including receiving, reviewing, and disseminating incoming and outgoing documents to appropriate recipients.
• Track document revisions, updates, and approvals, maintaining accurate records of document history and status.
• Develop and implement document control procedures, workflows, and best practices to optimize efficiency and accuracy.
• Train and mentor document control staff on document management processes, software systems, and compliance requirements.
• Liaise with project managers, engineers, contractors, and other stakeholders to coordinate document-related activities and address any issues or concerns.
• Conduct regular audits and quality checks of document management systems to ensure data integrity, compliance with regulatory requirements, and adherence to organizational standards.
• Provide technical support and troubleshooting assistance to users of document management software systems.
• Contribute to continuous improvement initiatives aimed at enhancing document control processes, systems, and tools to meet evolving project or organizational needs.
• Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies.

Job Knowledge & Skills

• Knowledge in ISO documentation standards
• Knowledge in use of spreadsheets, database, word processing, and selected job-specific software
• Knowledge of records management principles and procedures including record keeping and filing principles
• Good working knowledge of English, both written and verbal
• Knowledge of Office machines and other related equipment
• Computer literacy and experience of using a range of Microsoft Office software
• ERP knowledge, preferably SAP; functional skills are a requirement to be successful in this role.
• And practices

Job Experience

Minimum 5 year(s) working experience, 3 year(s) relevant working experience, 2 year(s) GCC is a plus.

Competencies

• Resilience
• Build High-Performing Teams
• Health & Safety Enforcement L3
• Deep Learning Algorithms L4
• Quality
• Leadership
• Database Knowledge L2
• Records Management L2
• Customer Document Analysis L2
• Data Archiving L2
• Recordkeeping and Logs L2

Education

Diploma in any related field.