Senior Associate - Health Coordination (Pipeline)

Bupa Arabia; Dammam; On-site; SAR 45,000 - 60,000; Full time

Job summary

A leading healthcare provider in Dammam, Saudi Arabia seeks a Customer Service Representative responsible for answering inquiries in person, over the phone, and via email. The ideal candidate will ensure customer satisfaction through high-quality service and professionalism while maintaining knowledge of services offered. You'll also assist in managing complaints and building strong relationships with service providers. Excellent communication and interpersonal skills are essential for this role.

Qualifications

• Must demonstrate high level of customer service and professionalism.
• Ability to deal competently with customer complaints.
• Must be multi-cultural and have excellent interpersonal skills.

Responsibilities

• Answer customer inquiries face-to-face, over the phone, and via email.
• Follow all customer service procedures and company standards.
• Work collaboratively within a team and contribute positively to team spirit.

Skills

Healthcare

Customer service

Front desk

Interpersonal skills

Communication skills

Planning

Commercial skills

Service focused mindset

Job description

Job Description

Role Purpose

Is responsible for answering customer inquiries face to face, over the phone and e-mail, ensuring that all calls and member requests are processed as per the company standards and provide a competent, courteous, efficient and proactive point of contact for customers and hospital staff. Follow up as needed on all inquiries to ensure resolution satisfies customer, hospital and company expectations.

Key Accountabilities

1. High level of customer service and professionalism:
   • Follow customer service procedures as outlined in the manual to comply with the department’s procedures and standards.
   • Maintain a thorough knowledge of all departments, our company network of hospitals, products and services so that customers are provided accurate information on its provider and proceed general queries with confidence.
   • Deal competently with customer complaints and take all possible actions to resolve the issues to their fullest satisfaction with minimal intervention of team leaders.
2. Team Support:
   • Work effectively both individually and as part of a team to achieve both individual and department goals and objectives.
   • Strive consistently to promote a positive team spirit.
   • Contribute to the team positively.
3. Providers’ compliance:
   • Ensure that the hospital is compliant with the agreed upon standards of service with our company and that they deliver such standards to the members.
   • Ensure that the hospital is utilizing the swipe card and fingerprint machines in addition to the website and any of the technical services linked to our company.
   • Play a support role for the hospital staff and enable coaching and training on BUPA services to the hospital staff.
4. Complaints management:
   • Solve the customer complaints without the need of further escalations.
   • Ensure the proper follow up of the recovery plan.
   • Ensure that the complaints are entered into the complaints system tracker so as to take preventive actions.
5. Relationship building:
   • To establish excellent relationships with the providers insurance directors.
   • To conduct regular visits to the front lines at the point of service & to listen to their concerns and feedback.
   • To co‑ordinate with provider relation on a recognition mechanism for the providers.
   • To ensure that the image of the providers in front of the customers is strengthened giving further boost to the partnership framework.
6. Professional appearance and commitment.
   • To ensure the office, customer area and their personal appearance is at the highest level of cleanliness, order and professional look.

Skills

• Healthcare, customer service, front desk
• Multi‑cultural with interpersonal and communication skills, excellent planning
• Commercial skills in combination with service focused mindset