Secretary / Project Coordinator

Jobs for Humanity; Riyadh; On-site; USD 24,000 - 36,000; Full time

Job summary

A leading NGO is seeking a proactive Secretary / Project Coordinator to enhance administrative support across multiple projects. This role involves organizing schedules, maintaining project files, and facilitating communication among stakeholders, contributing to timely and efficient project delivery. Candidates should have a diploma or degree in Business Administration and at least 2 years of relevant experience. Strong organizational skills and proficiency in Microsoft Office Suite are essential.

Qualifications

• Minimum of 2 years experience in administrative or coordination roles.
• Proficient in Microsoft Office Suite and project management tools.
• Excellent communication skills in English, Arabic is a plus.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare meeting agendas and take accurate minutes.
• Provide logistical support to project teams including travel arrangements.

Skills

Organizational skills

Communication skills in English

Attention to detail

Education

Diploma or Bachelor's degree in Business Administration

Office Management or related field

Tools

Microsoft Office Suite

Microsoft Teams

Asana

MS Project

Job description

We are seeking a proactive and detail-oriented Secretary / Project Coordinator to support our team with administrative, scheduling, and coordination tasks across various projects. This role is vital to ensuring smooth communication, organized workflow, and timely task delivery within project-based or fast-paced environments.

Key Responsibilities:

Manage calendars, schedule meetings, and coordinate appointments across teams

Prepare and distribute meeting agendas, take accurate minutes, and follow up on action items

Maintain and organize project files, records, and documentation

Monitor deadlines and ensure timely submission of deliverables

Assist with task tracking using tools like MS Project, Asana, or equivalent

Provide logistical and operational support to project teams, including travel arrangements, event coordination, and resource tracking

Facilitate communication among stakeholders through email, Microsoft Teams, or Slack

Support reporting by gathering data and assisting in the preparation of presentations or status updates

Desired Candidate Profile

Qualifications

Key Skills & Qualifications:

Diploma or Bachelor's degree in Business Administration, Office Management, or a related field

Minimum of 2 years experience in administrative or coordination roles (project-based experience is a plus)

Strong organizational skills with the ability to handle multiple priorities and meet deadlines

Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools like Microsoft Teams or Slack

Familiarity with project management tools such as Asana, Trello, or MS Project

Excellent communication skills in English (Arabic is a plus)

Ability to work independently and as part of a cross-functional team

Preferred Attributes:

Experience working in a PMO or supporting multiple project managers

High attention to detail and problem-solving attitude

Discretion and confidentiality in handling sensitive information

Company Industry

• NGO
• Social Services
• Community Services

Department / Functional Area

• Secretary
• Front Office
• Personal Assistant (PA)

Keywords

• Secretary / Project Coordinator

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