Secretary and personal assistant

Jobs for Humanity; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A family-founded Saudi investment firm is seeking a Secretary and Personal Assistant to provide comprehensive administrative support. The role involves managing executive calendars, preparing correspondence, and ensuring smooth operations in Riyadh. Ideal candidates should have strong communication skills and 2-3 years of experience. A Bachelor's degree in Business Administration is preferred.

Qualifications

• Minimum of 2-3 years of experience as a secretary or personal assistant in a corporate environment.
• Proficiency in calendar management and travel arrangement.
• Knowledge of business etiquette and corporate practices.

Responsibilities

• Manage executive calendars and schedule appointments.
• Handle confidential and sensitive information.
• Prepare and edit correspondence, reports, and presentations.
• Organize and maintain filing systems.

Skills

Excellent verbal and written communication skills in English

Proficiency in Microsoft Office Suite

Strong organizational and time management skills

Exceptional attention to detail

Ability to multitask and prioritize effectively

Education

Bachelor's degree in Business Administration or related field

Job description

Company Description

Riayda Ventures Company, is family-founded Saudi investment firm focused on long-term value creation and innovation across diverse sectors. Building sustainable businesses for future generations.

Job Description

We are seeking a highly organized and efficient Secretary and Personal Assistant to join our team in Riyadh, Saudi Arabia. The ideal candidate will provide comprehensive administrative support to executive-level management, ensuring smooth day-to-day operations and effective communication within the organization.

Responsibilities

• Manage executive calendars, schedule appointments, and coordinate meetings
• Handle confidential and sensitive information with the utmost discretion
• Prepare and edit correspondence, reports, and presentations
• Answer and screen phone calls, emails, and other communications
• Organize and maintain filing systems, both digital and physical
• Arrange domestic and international travel, including itineraries, accommodations, and visas
• Take minutes during meetings and distribute them to relevant parties
• Assist with event planning and coordination
• Manage office supplies and equipment
• Act as a liaison between executives and other staff members or external contacts
• Perform general administrative duties as needed

Qualifications

• Excellent verbal and written communication skills in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Demonstrated ability to multitask and prioritize effectively
• Exceptional attention to detail
• Proven experience in maintaining discretion and confidentiality
• Proficiency in calendar management and travel arrangement
• Ability to schedule and coordinate meetings efficiently
• Minimum of 2-3 years of experience as a secretary or personal assistant in a corporate environment
• Bachelor's degree in Business Administration, Office Management, or related field (preferred)
• Knowledge of business etiquette and corporate practices
• Ability to work independently and as part of a team
• Flexibility to adapt to changing priorities and deadlines
• Professional demeanor and positive attitude