Receptionist / Executive Assistant

Consolidated Can Manufacturing Co. Ltd.; Jeddah; On-site; SAR 50,000 - 70,000; Full time

Job summary

A local manufacturing company in Saudi Arabia is seeking a motivated Receptionist / Executive Assistant to provide support to the General Manager. This role involves managing communications, coordinating schedules, and ensuring a professional environment for visitors. The ideal candidate will have a Bachelor’s degree or diploma in Business Administration or Marketing and 2 to 4 years of relevant experience. Competitive environment with opportunities for professional growth.

Qualifications

• 2 to 4 years’ experience as an executive assistant or in marketing.
• Proficient in managing communications and calendar.

Responsibilities

• Managing communications internally and externally.
• Coordinating calendar for the General Manager.
• Preparing/editing presentations and memos.
• Coordinating travel itineraries.
• Researching market information.

Skills

Communication skills

Organizational skills

Research skills

Time management

Education

Bachelor’s degree or diploma in Business Administration, Marketing or related field

Job description

Job Purpose

The Receptionist / Executive Assistant will be the first point of contact for visitors and callers, ensuring a professional and welcoming environment. In addition, the role will provide administrative and organizational support to the General Manager in day-to-day operations.

Key Accountabilities:

• Managing Communications both internally and externally
• Coordinating/managing calendar for the General Manager
• Preparing/Editing Presentations, agendas and memos
• Coordinating travel itineraries for the General Manager
• Researching and compiling market research information (eg. Gathering industry information) to present to the General Manager
• Coordinating Team building exercises and activities
• Supporting Marketing initiatives/campaigns for the business
• Welcoming customers/suppliers/guests to the facility
• Coordinating lunches, dinners and social events for customers/suppliers/guests
• Serving as the liaison between General Manager and internal/external partners
• Tracking information such as projects, vacations, priorities, tasks,

Qualification:

Bachelor’s degree or diploma in Business Administration, Marketing or related field

Experience:

2 to 4 years’ experience as an executive assistant or in marketing