Receptionist

confidential; Riyadh; On-site; SAR 48,000 - 120,000; Full time

Job summary

A dynamic recruitment agency in Saudi Arabia is seeking a highly organized and professional Receptionist to manage front desk activities and provide administrative support. The ideal candidate will be responsible for greeting clients, handling inquiries, and ensuring smooth operations. Key skills include strong communication, organizational abilities, and proficiency in Microsoft Office. This role offers a chance to thrive in a fast-paced environment while contributing to the overall success of the agency.

Qualifications

• Proven experience as a receptionist or similar administrative role, ideally in a recruitment environment.
• Fluency in English with excellent verbal and written communication skills.
• Strong organizational skills, able to prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information.
• Attention to detail, ensuring accuracy in all tasks.

Responsibilities

• Greet and assist visitors and clients in a professional manner.
• Manage incoming calls, emails, and inquiries.
• Maintain the reception area and schedule appointments.
• Assist with administrative tasks and support the recruitment team.
• Implement and maintain office procedures for efficiency.

Skills

Communication Skills

Organizational Skills

Customer Service

Technical Proficiency

Problem‑Solving Skills

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and professional Receptionist to join our dynamic team in Saudi Arabia. The ideal candidate will be the first point of contact for our clients and candidates, playing a crucial role in creating a welcoming atmosphere and ensuring smooth operations. You will be responsible for managing front desk activities, handling inquiries, and providing administrative support to various departments within the agency. The role requires excellent communication skills, a friendly demeanor, and the ability to multitask effectively in a fast-paced environment.

Responsibilities

1. Greet and assist visitors and clients in a professional and courteous manner, ensuring a positive first impression of the agency.
2. Manage incoming calls, emails, and inquiries, directing them to the appropriate personnel or department as necessary.
3. Maintain the reception area, ensuring it is tidy, organized, and stocked with necessary materials, such as brochures and business cards.
4. Schedule appointments and meetings for staff members, coordinating with both internal and external stakeholders to ensure effective time management.
5. Assist with administrative tasks, including data entry, filing, and maintaining records related to client interactions and candidate applications.
6. Support the recruitment team by preparing candidate profiles and managing interview schedules.
7. Handle office supplies inventory, placing orders as needed to ensure a well-stocked reception area.
8. Implement and maintain office procedures to enhance efficiency and improve the overall client experience.
9. Collaborate with team members to ensure seamless communication and workflow within the agency.
10. Participate in training and development opportunities to enhance skills and knowledge relevant to the role.

Preferred Candidate

1. Proven experience as a receptionist or in a similar administrative role, ideally within a recruitment or HR environment.
2. Fluency in English is a must, with excellent verbal and written communication skills to engage effectively with diverse audiences.
3. Strong organizational skills, with the ability to prioritize tasks and manage time efficiently.
4. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
5. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
6. Friendly and approachable personality, with a strong customer service orientation.
7. Ability to work independently as well as part of a team, demonstrating flexibility and adaptability.
8. Attention to detail, ensuring accuracy in all tasks and communications.
9. Proactive attitude towards problem‑solving and improving office processes.
10. Willingness to learn and grow within the agency, contributing to its overall success.

Skills

• Communication Skills: Strong verbal and written communication skills are essential for interacting with clients, candidates, and team members effectively, ensuring clarity and professionalism in all exchanges.
• Organizational Skills: The ability to manage multiple tasks, prioritize effectively, and maintain an organized workspace is crucial for maintaining efficiency in a busy reception environment.
• Customer Service: A friendly and helpful demeanor is vital for creating a positive experience for visitors and clients, reflecting the agency's commitment to excellent service.
• Technical Proficiency: Familiarity with office software such as Microsoft Office Suite, email systems, and scheduling tools is necessary for performing administrative tasks efficiently.
• Problem‑Solving Skills: The ability to identify issues and propose practical solutions is important for enhancing office operations and addressing client needs promptly.