Receptionist

Alpha Data Recruitment; Riyadh; On-site; SAR 30,000 - 40,000; Full time

Job summary

A leading Recruitment Agency in Riyadh is seeking a highly organized Receptionist. The ideal candidate will manage client interactions, perform administrative tasks, and ensure smooth office operations. Excellent communication skills in both English and Arabic are essential, alongside a professional demeanor and strong organizational abilities. This is a great opportunity to contribute to a positive workplace culture and grow within the agency.

Qualifications

• Excellent communication skills in English and Arabic.
• Proven experience in a receptionist or administrative role.
• Strong organizational skills with the ability to manage multiple tasks.

Responsibilities

• Greet and welcome clients and candidates in a professional manner.
• Manage incoming calls and direct them appropriately.
• Schedule appointments and coordinate meeting rooms.

Skills

Communication Skills

Organizational Skills

Customer Service Orientation

Technical Proficiency

Problem-Solving Abilities

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and professional Receptionist to join our dynamic team at a leading Recruitment & Employee Placement Agency in Riyadh, Saudi Arabia. The ideal candidate will be the first point of contact for our clients and candidates, providing exceptional service and support. This role is crucial in maintaining a welcoming atmosphere and ensuring the smooth operation of our office. The Receptionist will manage a variety of administrative tasks, support recruitment activities, and contribute to a positive workplace culture.

Responsibilities

1. Greet and welcome clients and candidates in a friendly and professional manner, ensuring a positive first impression.
2. Manage incoming calls, directing them to the appropriate staff members and taking messages when necessary.
3. Schedule appointments and coordinate meeting rooms to optimize the use of office resources.
4. Maintain an organized reception area, ensuring it is tidy and presentable at all times.
5. Assist with administrative tasks such as data entry, filing, and document preparation to support the recruitment team.
6. Handle inquiries and provide information about the agency’s services, guiding clients and candidates through the recruitment process.
7. Collaborate with team members to ensure efficient office operations and support various projects as needed.
8. Maintain confidentiality of sensitive information and ensure compliance with data protection regulations.
9. Monitor office supplies and place orders as necessary to ensure the smooth running of the office.
10. Participate in training and development opportunities to enhance personal and professional growth.

Preferred Candidate

1. Excellent communication skills, both verbal and written, with a strong command of English and Arabic.
2. Proven experience in a receptionist or administrative role, preferably within a recruitment or HR environment.
3. Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
4. Professional demeanor with a customer-focused attitude, demonstrating empathy and understanding.
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
6. Ability to work independently as well as part of a team, demonstrating flexibility and adaptability.
7. Attention to detail and a commitment to providing high-quality service.
8. Strong problem‑solving skills and the ability to handle challenging situations with poise.
9. Willingness to learn and grow within the agency, contributing to team success.
10. Experience in managing confidential information with discretion and integrity.

Skills

• Communication Skills: Essential for effectively interacting with clients, candidates, and team members, ensuring clarity and professionalism in all exchanges.
• Organizational Skills: Critical for managing a busy reception area, scheduling appointments, and maintaining an orderly environment.
• Customer Service Orientation: A strong focus on providing a positive experience for clients and candidates, demonstrating empathy and responsiveness to their needs.
• Technical Proficiency: Familiarity with office software and systems, enabling efficient document management and communication.
• Problem‑Solving Abilities: The capacity to address and resolve issues that may arise in a fast‑paced office setting, ensuring smooth operations.