Receiving Supervisor - Saudi Talent

Rotana Jabal Omar Makkah; Makkah Region; On-site; SAR 48,000 - 120,000; Full time

Job summary

A prestigious hotel in Makkah is seeking a Receiving Supervisor to manage purchase orders and ensure proper receiving of items. Candidates should have a degree in hotel management or accounting, along with supervisory experience and good English communication skills. Familiarity with systems like Opera and Micros is an advantage. This role plays a crucial part in maintaining quality and efficiency in hotel operations.

Qualifications

• Previous minor supervisory experience in a hotel environment is preferred.
• Good English communication skills are required.
• Computer literacy is a must.

Responsibilities

• Oversee handling of purchase orders and maintain files.
• Ensure all items are received, inspected, and weighed as necessary.
• Coordinate transfer of inspected items to the concerned department.
• Acknowledge suppliers' invoices with receiving stamps.
• Ensure invoices are dated with reference numbers.

Skills

Understanding Hotel Operations

Teamwork

Effective Communication

Customer Focus

Education

Degree/Diploma in Hotel Management or Accounting

Tools

Opera

Micros

FBM

SUN System

Job description

We are currently seeking for passionate and dynamic Finance professionals who pride themselves on their ability to deliver extraordinary levels of customer service and provide creative solutions to our guests.

As a Receiving Supervisor you are responsible to handle purchase orders and ensure that items, arriving without authorization, are not received and your role will include key responsibilities such as:

• Oversee the handling of purchase orders to ensure that copies of all approved and currently valid purchase orders e.g. purchase requests, market list and standard supply contracts are at hand and files are maintained accordingly.
• Coordinate and ensure that all items are physically received, inspected and weighed as necessary and in case of technical items, equipment, furniture and certain food items, the concerned department is consulted to confirm the quality, specifications and materials are inspected, as well as measurements are made thoroughly.
• Coordinate and transfer items after inspection to the department concerned either through the help of the supplier or concerned department by collecting from the receiving bay.
• Ensure that suppliers’ invoices are acknowledged by adding the receiving stamp on the original and the suppliers’ copy, once checking is completed.
• Ensure that the invoice is dated and reference number of the authorization is quoted.

Skills

Education, Qualifications & Experiences

You should have a degree / diploma in hotel management or accounting and have previous minor supervisory experiences within a hotel environment. Good English communication skills and computer literacy is a must, while knowledge of Opera, Micros, FBM and SUN System is an asset.

Knowledge & Competencies

• Understanding Hotel Operations
• Teamwork
• Planning for Business
• Supervising People
• Understanding Differences
• Supervising Operations
• Effective Communication
• Adaptability
• Customer Focus
• Driving for Results