Project Secretary

Jobskey Search and Selection; Riyad Al Khabra; On-site; SAR 150,000 - 200,000; Full time

Job summary

A recruitment firm is seeking a Project Secretary to join a team in Riyadh. The role involves providing essential administrative support to project teams, managing documentation, coordinating meetings, and ensuring smooth communication. Ideal candidates will have a Bachelor's degree in Business Administration and experience in administrative roles. The position requires strong organizational skills, attention to detail, and effective communication abilities. This is an excellent opportunity for those looking to contribute to project success in a dynamic environment.

Qualifications

• Proven experience in administrative or secretarial roles.
• Strong organizational and multitasking abilities.
• Effective communication and interpersonal skills.

Responsibilities

• Assist in managing project documentation and records.
• Coordinate project meetings and prepare agendas.
• Maintain project schedules and task lists.

Skills

Organizational skills

Effective communication

Attention to detail

Multitasking abilities

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

Job description

Our client is seeking an organized and efficient Project Secretary to join our team at our Riyadh location. The Project Secretary will provide essential administrative support to project teams, ensuring smooth communication, documentation, and coordination. The ideal candidate should have strong organizational skills, attention to detail, and effective communication abilities.

Key Responsibilities:

• Assist in managing project documentation, records, and files.
• Coordinate project meetings, prepare agendas, and take meeting minutes.
• Maintain project schedules, calendars, and task lists.
• Communicate project updates, announcements, and key milestones to team members.
• Prepare and format project-related documents, presentations, and reports.
• Support project managers in tracking project progress and deliverables.
• Coordinate travel arrangements and accommodation for project team members.
• Assist in managing project expenses, invoices, and budget tracking.
• Coordinate and distribute project-related correspondence.
• Collaborate with cross-functional teams to ensure smooth project execution.
• Maintain a neat and organized workspace and filing system.

Qualifications:

• Bachelor's degree in Business Administration or a related field.
• Proven experience (X+ years) in administrative or secretarial roles.
• Proficiency in Microsoft Office applications.
• Strong organizational and multitasking abilities.
• Attention to detail and commitment to accuracy in documentation.
• Effective communication and interpersonal skills.
• Ability to work collaboratively within cross-functional teams.
• Adaptability to handle changing project dynamics.
• Enthusiasm for contributing to project success.
• Prior experience supporting project teams is a plus.

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