Project & Billing Coordinator

Control Risks; Riyad Al Khabra; On-site; SAR 150,000 - 200,000; Full time

Job summary

A project management consultancy in Al-Qassim Province is seeking a Project Coordinator to provide operational and administrative support to project managers. The role involves managing invoicing processes, creating projects in ERP systems, and maintaining stakeholder relationships. Ideal candidates will have strong organisational skills, proficiency with Microsoft Dynamics 365, and relevant project coordination experience.

Qualifications

• Relevant experience in a similar project coordination role.
• Self-starter with a proactive approach.
• Strong organisational and administrative skills.

Responsibilities

• Provide operational and administrative support to Project Managers.
• Coordinate and complete project lifecycle and administration tasks.
• Undertake regular client invoicing throughout the month.

Skills

Project coordination

Organisational skills

Client communication

Problem-solving

Attention to detail

Tools

Microsoft Dynamics 365

Microsoft Suite

Job description

Working as a member of the EMEA Project Operations team, this is a fast‑paced, hands‑on role providing operational and administrative support to Project Managers and business delivery teams.

You will be responsible for all aspects of business administration and invoicing throughout the lifecycle of client consultancy projects, from initial set‑up right through to and including client invoicing.

Role tasks and responsibilities :

• Triage requests in team mailbox and action responses
• Create projects within Microsoft Dynamics 365.
• Check and qualify project data and documentation and resolve inaccuracies or missing information.
• Coordinate and complete regular project lifecycle and administration tasks.
• Undertake regular client invoicing throughout month.
• Upload invoices to client invoicing portals.
• Investigate and resolve invoice queries and raise credit notes.
• Maintain internal stakeholder relationships to ensure efficient exchange of information regarding project data.
• Manage WIP reports to prepare and support stakeholder discussions
• Attend and contribute to stakeholder meetings on project status and delivery timescales to aid timely invoicing, ensuring accurate commentary is recorded on project trackers.
• Act as a point of contact for project administration and provide ad‑hoc support to project managers and internal delivery teams.
• Engage with client on‑boarding procedures & liaise with client’s administrative teams, qualifying client documentation to support invoicing
• Collaborate with internal teams including Finance and Business Operations to ensure prompt resolution of project related or invoice queries.
• Assist and contribute to project reporting.

Requirements

• Relevant experience in a similar project coordination role.
• Self‑starter, with a proactive approach to workload.
• The ability to work independently with a passion to learn.
• Strong organisational and administrative skills.
• Confident communicator, verbally and in writing, with a variety of stakeholders
• Client focused with the ability to resolve queries efficiently.
• The ability to handle multiple priorities with a structured approach.
• Exhibit a high degree of professionalism and resilience.
• Proficiency with Microsoft Suite, including MS Dynamics 365 or similar ERP systems preferred.
• Excellent level of accuracy and attention to detail.