Project Assistant

MBC GROUP; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A media company in Riyadh seeks a Project Assistant to provide administrative support and coordinate various project tasks. The ideal candidate has a Bachelor's degree in business administration or related field, proficiency in project management software, and strong organizational skills. Responsibilities include scheduling meetings, managing project data, and ensuring effective communication among stakeholders. This role is critical in supporting project planning, risk management, and quality assurance.

Qualifications

• Proven experience as a Project Assistant or similar administrative role.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Schedule and coordinate project meetings and events.
• Act as a liaison between project team members and external stakeholders.
• Monitor project budgets and expenditures.

Skills

Organizational skills

Communication skills

Multitasking skills

Attention to detail

Problem-solving abilities

Education

Bachelor’s degree in business administration or related field

Tools

MS Project

Asana

Trello

Microsoft Office Suite

Job description

Responsibilities

• Administrative Support
  • Schedule and coordinate project meetings, events, and travel arrangements.
  • Prepare and distribute meeting agendas, take minutes, and follow up on action items.
  • Maintain organized project documentation and ensure proper filing.
• Communication
  • Act as a liaison between project team members and external stakeholders.
  • Draft, review, and distribute project-related communications and updates.
  • Ensure effective communication within the project team.
• Project Planning and Coordination
  • Assist in developing and maintaining project plans and schedules.
  • Track project milestones, deliverables, and deadlines.
  • Coordinate resources and logistics to support project tasks.
• Data Management
  • Collect, analyze, and report on project data and performance metrics.
  • Maintain project databases and ensure data accuracy and integrity.
  • Assist in preparing project reports and presentations.
• Financial Management
  • Monitor project budgets and expenditures, ensuring compliance with financial guidelines.
  • Assist in preparing budget reports and financial documentation.
  • Process invoices and track project-related expenses.
• Risk Management
  • Assist in identifying and managing project risks and issues.
  • Help develop and implement risk mitigation strategies.
  • Document and escalate issues as necessary.
• Quality Assurance
  • Ensure project deliverables meet quality standards and client requirements.
  • Support the implementation of project management methodologies and best practices.
  • Conduct project reviews and gather feedback for continuous improvement.
• Resource Management
  • Assist in managing project resources, including personnel, equipment, and materials.
  • Coordinate resource allocation and monitor usage.
  • Maintain records of resource availability and allocation.
• Logistics and Procurement
  • Manage procurement processes, including obtaining quotes and coordinating purchases.
  • Ensure timely delivery of materials and services required for the project.
  • Maintain inventory records and manage logistics.
• Support for Project Management Tools
  • Utilize project management software to track project progress and update plans.
  • Train team members on the use of project management tools and software.
  • Ensure effective and efficient use of project management tools.
• Ad Hoc Tasks
  • Provide general support to the project manager and team as needed.
  • Assist with special projects and tasks as they arise.
  • Adapt to changing project requirements and priorities.

Qualifications

• Bachelor’s degree in business administration, Project Management, or a related field (or equivalent experience).
• Proven experience as a Project Assistant or similar administrative role.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

• Certification in project management (e.g., CAPM, PMP) is a plus.
• Experience in [specific industry or field relevant to the position].
• Familiarity with financial management and budgeting principles.