Project Administration Specialist

alfanar Group; Riyadh; On-site; SAR 60,000 - 80,000; Full time

Job summary

A leading project management firm is seeking an IT Project Coordinator to provide administrative and coordination support for various IT projects. The role involves ensuring tasks are completed on time, managing project documentation, and tracking progress. Candidates should have a Bachelor's degree in Information Technology or a relevant field and 2 to 4 years of experience in project coordination. Strong skills in tools like Microsoft Project and Jira are essential.

Qualifications

• 2 to 4 years of work experience in IT project coordination.
• Ability to manage project documentation and support tools.
• Strong skills in tracking project progress and deadlines.

Responsibilities

• Provide administrative support for multiple IT projects.
• Organize and coordinate meetings and workshops.
• Maintain and manage project documentation and reporting.

Skills

Business Acumen

Project Management

Project Tracking and Reporting

Problem-Solving

Education

Bachelor Degree in Information Technology or relevant field

Tools

Microsoft Project

Jira

Confluence

SharePoint

ServiceNow

Job description

Job Purpose

Provides administrative and coordination support for IT projects, ensuring tasks are completed on time, within budget, and to quality standards. Acts as a liaison between stakeholders, manages project documentation, tracks progress, and supports tools and reporting.

Key Accountability Areas

Project Coordination

• Support multiple IT projects simultaneously, ensuring schedules, deliverables, and documentation are maintained.
• Organize and coordinate meetings, workshops, and project-related events, including minute-taking and action item tracking.
• Maintain project calendars and assist with resource scheduling.

Documentation & Reporting

• Prepare, edit, and manage project documentation such as project plans, status reports, risk logs, meeting notes, and change requests.
• Support the creation and distribution of executive summaries, dashboards, and other project reports.

Administrative Support

• Assist project managers and team leads in maintaining project plans, RAID logs (Risks, Assumptions, Issues, Dependencies), and other documentation.
• Track and follow up on deliverables, deadlines, and dependencies.
• Coordinate procurement and budget tracking activities, if needed.

Tool & System Support

• Maintain project data in tools such as Microsoft Project, Jira, Confluence, SharePoint, or ServiceNow.
• Support onboarding/offboarding processes for project team members.

Governance & Compliance

• Ensure adherence to GIT’s project management methodologies, policies, and quality standards.
• Support audits, quality checks, and project closure activities.

Role Accountability

HR Proficiency

• Ability to obtain updated soft and technical skills related to the job.

Delivery

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem‑Solving

• Solve any related problems arise and elevate any complex operational issues.

Quality

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements

• Coordinate well‑defined written systems, policies, procedures, and seek automation opportunities as much as possible.

Compliance

• Comply with related policy and procedures and work instructions.

Health, Safety, and Environment

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high‑quality products/services.

Academic Qualification

Bachelor Degree in Information Technology or Any relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

• Business Acumen
• Competitive Analysis
• Metrics
• Project Issues Management
• Project Management
• Project Management Methodology
• Project Oversight
• Project Planning
• Project Tracking and Reporting
• Strategic Planning
• Trend Analysis
• Visioning