Personal Assistant to the Chairman of the Board - Holding Group | Saudi Arabia

Rawaj HCM Jobs; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading holding group based in Riyadh is seeking a Personal Assistant to the Chairman. The role involves managing travel logistics, maintaining schedules, and handling communications efficiently. The ideal candidate will have 3-5 years of experience in a similar role, strong organizational skills, and proficiency in English and Arabic. Experience in a corporate or high-profile environment is preferred.

Qualifications

• 3-5 years of experience as a personal or executive assistant.
• Strong professional integrity and ability to maintain confidentiality.
• Willingness to travel within Saudi Arabia with the Chairman.

Responsibilities

• Travel with the Chairman to various cities for business and personal trips.
• Handle all logistics related to travel arrangements.
• Organize and maintain the Chairman's calendar.

Skills

Organizational skills

Time-management skills

Verbal communication in English

Verbal communication in Arabic

Problem-solving skills

Ability to multitask

Education

Bachelor’s degree in a related field

Tools

Microsoft Office Suite

Calendar management tools

Job description

Leverage your experience and join the dynamic team in the Personal Assistant to the Chairman of the Board role with a holding group with diversified investments in manufacturing, tourism, and real estate, based in Riyadh, Saudi Arabia.

Key Responsibilities

• Travel with the Chairman to various cities within Saudi Arabia for business and personal engagements.
• Handle all logistics related to travel, including flight, hotel bookings, transportation, and other arrangements.
• Ensure all travel-related schedules are seamless and efficient.
• Organize and maintain the Chairman's calendar, scheduling meetings, appointments, and travel.
• Prioritize tasks and commitments based on urgency and importance.
• Coordinate with internal and external stakeholders to set up meetings and ensure all events are attended on time.
• Assist with daily administrative tasks, including managing phone calls, emails, and correspondence.
• Prepare reports, presentations, and other documents as needed.
• Manage personal tasks such as event coordination, family-related arrangements, and other personal errands.
• Maintain confidentiality regarding sensitive information and decisions.
• Act as the main point of contact between the Chairman and various teams, clients, and external partners.
• Handle inquiries on behalf of the Chairman in a professional and timely manner.
• Provide support in business meetings and conferences, ensuring the Chairman is well-prepared and fully supported.
• Be ready to respond to ad-hoc requests and changing priorities throughout the day.
• Manage day-to-day operations, ensuring all requests are fulfilled with a high level of discretion and efficiency.

Knowledge, Skills, and Experience

• Bachelor’s degree in a related field.
• Minimum of 3-5 years of experience as a personal assistant or executive assistant, preferably in a corporate or high-profile environment.
• Exceptional organizational and time-management skills.
• Strong verbal and written communication abilitiesin both English and Arabic.
• Ability to multitask, prioritize, and handle high-pressure situations.
• High level of professionalism, integrity, and discretion.
• Strong problem-solving skills and ability to work independently.
• Willingness to travel within Saudi Arabia with the Chairman.
• Proficiency with Microsoft Office Suite, calendar management tools, and other relevant software.
• Ability to anticipate needs and take initiative in a fast-paced environment.
• Focused on providing exceptional service to ensure the Chairman’s needs are met promptly and professionally.