Personal Assistant

SupportFinity™; Saudi Arabia; On-site; SAR 60,000 - 80,000; Full time

Job summary

A global shipping leader is seeking a highly organized Personal Assistant to support the Regional Head in Riyadh, Saudi Arabia. The ideal candidate will manage schedules, handle confidential matters, and coordinate across multiple stakeholders while exhibiting professionalism. This role offers an opportunity to work in a dynamic and collaborative environment focused on innovation and sustainability in the maritime industry.

Benefits

Opportunities for professional growth

Dynamic work environment

Focus on sustainability

Qualifications

• Minimum 5 years of experience in an executive or personal assistant role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• Strong organizational skills with attention to detail.

Responsibilities

• Manage the Regional Head’s calendar and coordinate appointments.
• Organize complex travel itineraries including flights and accommodation.
• Act as the point of contact between the Regional Head and other parties.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office Suite

Ability to handle confidential information

Multitasking ability

Education

Bachelor’s degree in Business Administration or Management

Job description

Chart Your Course with PIL

With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fuelled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.

At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.

Get On Board for a Dynamic and Purposeful Career

We are seeking a highly organized and proactive Personal Assistant to support our Regional Head at the Regional Office in Riyadh, Saudi Arabia. This role is pivotal in ensuring the smooth functioning of executive operations, enabling the Regional Head to focus on strategic priorities. The ideal candidate will be a trusted partner, capable of managing complex schedules, handling confidential matters, and coordinating across multiple stakeholders with professionalism and discretion.

Key Responsibilities

Executive Support

• Manage the Regional Head’s calendar, schedule meetings, and coordinate appointments across time zones.
• Prepare agendas, minutes, and follow‑up actions for internal and external meetings.
• Handle confidential correspondence, reports, and presentations with discretion and accuracy.
• Liaise with internal departments and external stakeholders on behalf of the Regional Head.

Travel & Logistics

• Organize complex travel itineraries including flights, accommodation, visas, and ground transport.
• Ensure timely submission of travel claims and expense reports.
• Coordinate logistics for regional visits, conferences, and business events.

Administrative Management

• Maintain and organize files, records, and documentation for easy retrieval.
• Track deadlines, action items, and ensure timely completion of tasks.
• Support in preparing reports, dashboards, and presentations for regional reviews.

Communication & Coordination

• Act as the point of contact between the Regional Head and internal/external parties.
• Draft professional emails, memos, and communications as required.
• Coordinate with HR, Finance, and Operations teams for administrative support.

Must Have

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 5 years of experience in a similar executive assistant or personal assistant role.
• Excellent written and verbal communication skills in English; Arabic is a plus.
• High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills with attention to detail and ability to multitask.
• Proven ability to handle confidential information with integrity and professionalism.
• Ability to work independently and manage priorities in a fast‑paced environment.

We Value

• Strategic thinking and the ability to drive continuous improvement initiatives.
• Exceptional organizational skills and attention to detail.
• Strong negotiation skills for managing vendor and supplier relationships.
• Ability to work collaboratively in a fast‑paced environment.
• Knowledge of the shipping and logistics industry.

Why Join Us

• Be part of a leading global carrier with a strong focus on sustainability and innovation.
• Work in a dynamic and collaborative environment.
• Enjoy opportunities for professional growth and development.

Application Process

To apply for this exciting opportunity, please submit your resume in English outlining your qualifications and experience to PIL Career Website.

Eligibility To Apply

This position is open to candidates who are currently based in Riyadh, Saudi Arabia, and have the legal right to work, including the ability to transfer their visa sponsorship. Candidates who do not meet these criteria will not be considered.

About Us

Incorporated in 1967, Pacific International Lines (PIL) is ranked 12th among the world’s top container shipping lines and is also the largest home‑grown carrier in Southeast Asia. Based in Singapore, PIL is a global carrier with a focus on Asia, China, Africa, the Middle East, Latin America, Oceania, and the Pacific Islands.

Together with its affiliated companies Mariana Express Lines (MELL) and Malaysia Shipping Corporation, PIL serves customers at over 500 locations in more than 90 countries worldwide with a fleet of 100 container and multi‑purpose vessels.

Apart from the core liner shipping business, PIL also has several other business units such as container manufacturing, depot, and logistics services.

PIL strives to meet the needs of its customers by providing value‑adding services such as intermodal, breakbulk, and reefer services delivered on innovative technological platforms. With its focus on “Driving Connectivity” and commitment to achieving Net Zero by 2050, PIL aims to be an efficient, sustainable, and future‑ready shipping line.

For more information, visit www.pilship.com.

Pacific International Lines (PIL) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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