Personal Assistant

Hilton; Jeddah; On-site; SAR 30,000 - 45,000; Full time

Job summary

A leading global hospitality company is seeking a Personal Assistant to the General Manager in Jeddah. The ideal candidate will assist with recruitment, manage internal and external communications, and ensure adherence to corporate standards. A strong understanding of hotel operations and proficiency with MS Office are essential. This full-time position offers a great opportunity to thrive in a dynamic environment.

Qualifications

• Minimum 1 year relevant experience in a medium to large size hotel.
• Good understanding of hotel operations practices and procedures.
• Strong communication and human relation skills.

Responsibilities

• Assist the General Manager in recruitment process of expatriates and coordinate relevant work visas.
• Compile and submit management reports timely.
• Attend and record minutes of meetings; oversee accurate translation of minutes.

Skills

Communication skills

Office experience

Time management

Education

Degree in Business Administration or equivalent

Certification in Secretarial / Administration skills

Tools

MS Word

Excel

PowerPoint

Outlook

Google Docs

Job description

What are we looking for

Personal Assistants to the General Manager serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role you should maintain the attitude behaviours skills and values that follow :

• Minimum 1 year relevant experience (preferably in a medium to large size hotel)
• Good understanding of hotel operations practices and procedures
• Proficient with MS Word Excel PowerPoint and Outlook and office equipment
• Strong communication and humanrelation skills

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions

• Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
• Certification : Certification in Secretarial / Administration skills

What will it be like to work for Hilton

Hilton is the leading global hospitality company spanning the lodging sector from luxurious fullservice hotels and resorts to extendedstay suites and midpriced hotels. For nearly a century Hilton has offered business and leisure travelers the finest in accommodations service amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day. And our amazing Team Members are at the heart of it all!

EOE / AA / Disabled / Veterans

What will I be doing

A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail independent correspondence and uptodate registry system. Specifically a Personal Assistant to the General Manager will perform the following tasks to the highest standards :

• Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract leave and travel administration to ensure they are kept updated and in strict confidence
• Compile and submit management reports in a timely manner
• Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
• Monitor administration standards to ensure adherence with corporate guidelines
• Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied
• Supervise the daytoday functions of Secretary; review performance standards of departmental secretaries and recommend or develop / conduct appropriate training / counselling sessions
• Coordinate special reservation requests made through the Executive Office
• Complete other duties as assigned

Key Skills

Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience

Employment Type: Full-Time

Experience: years

Vacancy: 1