Office Manager

UNAVAILABLE; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A global media agency is seeking an Office Manager to join their Riyadh team. The ideal candidate should be bilingual in Arabic and English, possess excellent communication skills, and have a proficiency in MS Office. Responsibilities include greeting visitors, managing inquiries, scheduling appointments, and coordinating office operations. This role is essential for supporting the expansion of the operations team in Saudi Arabia.

Qualifications

• Bilingual in Arabic and English preferred.
• Excellent communication and interpersonal skills required.
• Strong organizational and multitasking abilities essential.

Responsibilities

• Greet and assist visitors professionally.
• Manage incoming calls, emails, and inquiries.
• Coordinate meetings and basic administrative tasks.
• Book flights and hotels for staff and clients.

Skills

Bilingual in Arabic and English

Excellent communication skills

Strong organizational skills

Proficiency with MS Office

Ability to multitask

Job description

Overview

Assembly is made of the ingredients of the modern agency, bringing together data, talent, and technology to deliver a connected set of solutions for media + more to the best brands on the planet. We’re home to more than 1,800 of the industry’s top talent across 25+ offices, who bring unmatched global omnichannel media expertise + data, technology, and business consulting capabilities that find change and fuel growth for brands worldwide. Assembly is a proud member of Stagwell, the challenger network built to transform marketing.

Learn more about Assembly here: https://www.assemblyglobal.com/

We're currently recruiting for an Office Manager (must be a Saudi national) to be based in Riyadh as part of the expansion of our Operations team.

Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct incoming phone calls, emails, and other inquiries.
• Schedule appointments, meetings, and handle basic administrative tasks.
• Coordinate with various departments to ensure smooth operations.
• Book flights and hotels for staff and clients.
• Maintain equipment trackers (monitors, headsets, etc.).
• Manage office snack supplies.
• Arrange shipments via FedEx with accurate receiver details.
• Submit utility and service invoices to the accounts team.

Qualifications

• Bilingual in Arabic and English (Saudi national preferred)
• Excellent communication and interpersonal skills.
• Proficiency with MS Office to efficiently manage tasks
• Ability to adapt to different tasks and prioritize workload.
• Strong organizational and multitasking skills.