Office Manager

Ahmed Shah; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A reputable company in Jeddah is seeking an experienced Office Manager to oversee daily administrative operations and ensure efficient office activities. Responsibilities include coordinating between departments, managing supplies, supervising staff, and liaising with vendors. The ideal candidate has 5-8 years of experience, a Bachelor's degree, and excellent organizational skills in both English and Arabic.

Qualifications

• 5–8 years of experience in office or administrative management.
• Experience in a corporate or real estate/manufacturing environment is an advantage.

Responsibilities

• Oversee day-to-day office operations, ensuring efficiency and organization.
• Manage office supplies, stationery, and equipment inventory.
• Supervise administrative staff and plan office schedules.

Skills

Organizational skills

Multitasking

Communication skills in English and Arabic

Education

Bachelor’s degree in Business Administration

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Job description

Overview

Job Title: Office Manager

Location: Jeddah, Saudi Arabia

Department: Administration / Operations

Reports To: General Manager

Job Summary

The Office Manager will be responsible for overseeing daily administrative operations, ensuring the smooth functioning of office activities, and supporting management and staff. The role includes supervision of office procedures, coordination between departments, vendor management, and maintaining a professional and efficient workplace environment.

Responsibilities

Administrative Management

• Oversee day-to-day office operations, ensuring efficiency and organization.
• Manage office supplies, stationery, and equipment inventory.
• Maintain records, documentation, and filing systems (both digital and hard copies).
• Ensure compliance with company policies and administrative standards.

Staff Coordination

• Supervise administrative staff, receptionists, and support personnel.
• Plan and coordinate office schedules, meetings, and events.
• Support HR in onboarding new employees and maintaining employee records.

Facility & Vendor Management

• Oversee maintenance, cleanliness, and safety of the office premises.
• Coordinate with external vendors, service providers, and maintenance contractors.
• Monitor and control office-related expenses, ensuring budget adherence.

Communication & Reporting

• Act as the main point of contact for internal and external communications.
• Draft correspondence, reports, and memos as required by management.
• Liaise with departments to ensure proper workflow and timely communication.

Executive Support

• Provide administrative support to senior management, including travel arrangements, scheduling, and document preparation.
• Assist in organizing company meetings, conferences, and events.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or a related field.
• Minimum 5–8 years of experience in office or administrative management.
• Strong organizational and multitasking skills with attention to detail.
• Proficient in MS Office (Word, Excel, Outlook, PowerPoint) and office management systems.
• Excellent communication and interpersonal skills in English and Arabic.
• Experience working in a corporate or real estate/manufacturing environment is an advantage.

Core Competencies

• Leadership & Team Coordination
• Organizational & Time Management
• Problem Solving & Decision Making
• Communication & Interpersonal Skills
• Budgeting & Resource Management
• Confidentiality & Professional Ethics