Office Manager

KAFAAT Recruitment; Al Khobar; On-site; SAR 60,000 - 80,000; Full time

Job summary

A recruitment agency in Saudi Arabia is looking for an Office Manager to oversee daily operations and ensure efficiency in the workplace. This role requires managing administrative staff, coordinating office activities, and supporting leadership while maintaining organizational systems. The ideal candidate has proven experience as an Office Manager or in a similar role, possesses strong organizational and communication skills, and is proficient in office software. Join a team committed to fostering a productive work environment.

Qualifications

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Ability to manage multiple tasks and prioritize effectively.

Responsibilities

• Oversee day-to-day office activities to ensure a smooth and efficient work environment.
• Manage facility operations, including maintenance requests and office layout planning.
• Assist with budgeting, invoicing, and financial reporting.

Skills

Organizational skills

Time-management skills

Written communication

Verbal communication

Problem-solving skills

Attention to detail

Tools

Microsoft Office

Google Workspace

Job description

Job Summary

One of our Clients are looking for Office Manager who is responsible for overseeing the daily operations of the office to ensure efficiency, productivity, and a positive working environment. This role manages administrative staff, coordinates office activities, and supports leadership by maintaining organizational systems, managing office resources, and ensuring smooth internal processes.

Key Responsibilities

Office Operations

• Oversee day-to-day office activities to ensure a smooth and efficient work environment.
• Maintain office supplies, equipment, and vendor relationships.
• Manage facility operations, including maintenance requests, office layout planning, and workspace organization.

Administrative Support

• Provide executive and team support, including scheduling, meeting coordination, and document preparation.
• Handle correspondence, incoming calls, mail, and inquiries.
• Manage and update company records, databases, and filing systems.

Financial & HR Support

• Assist with budgeting, invoicing, expense tracking, and financial reporting.
• Support HR processes such as onboarding, training coordination, timesheet management, and personnel file maintenance.
• Help manage payroll and benefits administration as needed.

Team & Culture Management

• Coordinate company events, meetings, and team-building activities.
• Foster a positive, organized, and supportive office culture.
• Act as a point of contact between employees and management.

Compliance & Policies

• Ensure office operations comply with organizational policies and procedures.
• Assist in developing and implementing administrative processes to improve efficiency.

Qualifications

• Proven experience as an Office Manager, Administrative Manager, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency in office software (Microsoft Office, Google Workspace, etc.).
• Ability to manage multiple tasks and prioritize effectively.
• Strong problem-solving skills and attention to detail.