Marketing Assistant

ManpowerGroup Middle East; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading workforce solutions provider in Riyadh is seeking a Marketing Assistant to support the marketing team in event management and administrative tasks. The successful candidate will ensure compliance with policies, collaborate with various teams, and maintain documentation. The role requires strong communication and organizational skills, along with experience in event management and project support.

Qualifications

• 2-3 years of administrative support experience preferred.
• Experience in event management preferred.
• Strong project management skills.
• Excellent problem solving abilities.
• Effective planning and organization skills.
• Strong communication skills.
• Focused on customer needs.
• Ability to influence and negotiate.
• Attention to detail is crucial.
• Capability to work effectively under pressure.
• Ability to collaborate with cross-functional teams and third parties.

Responsibilities

• Ensure compliance with company policies related to events.
• Support meeting owners in planning events.
• Manage necessary permits and compliance.
• Register meetings as per requirements.
• Deliver project management for assigned events.
• Handle post event documentation and reports.
• Work with vendors to manage marketing materials.
• Maintain business records with attention to privacy.

Skills

Administrative support

Event management

Project management

Decision making

Problem solving

Planning

Excellent communication

Customer focus

Influence

Negotiation

Attention to detail

Ability to work under pressure

Cross-functional teamwork

Job description

Overview

The Role

The marketing assistant supports the marketing team by performing various tasks to ensure the smooth operation of the marketing execution and its requirements. They will also serve as an expert to different meeting types and guidelines related to event management. They enhance the customer experience by providing best-in-class support to their respective meeting owners and cross-functional teams.

Job Responsibilities

• Comply and ensure compliance with company policies and procedures related to meetings and events and all other relevant company policies.
• Work closely with the meeting owners and support them in planning their events; maintain a systematic calendar of events.
• Responsible for securing pre-requisite requirements prior to meeting registration, i.e., required external permit, compliance to TLMaP (Thought Leader Management and Planning).
• Responsible for timely registration of meetings using the designated meeting registration technology and following its meeting requirements and relevant approvals and documentation.
• Collaborate with CMS (Customer Meeting Services) to ensure effective execution of events.
• Deliver strategic project management and execution of assigned internal events which include planning, event conceptualization, and other logistics.
• Ensure complete, accurate pre and post meeting requirements and that all required documentation are uploaded in a timely manner.
• Post event tasks - meeting documentation, tracking reports, payment process, supplier evaluation, expense allocation, and chargebacks.
• Ensure integrity in business in working with third parties and ensure necessary due diligence and agreements are secured.
• Manage the purchase requisition (PR) and vendor payment request and ensure relevant supporting documents are secured prior to commitment and payment.
• Manage the OpEx (Operating Expense) analysis and ensure regular meetings with respective meeting owners to track OpEx and ensure correct allocation.
• Work closely with vendor management specialist to maintain a systematic list of marketing materials.
• Responsible for the record management of relevant business records; with high attention to privacy and adherence to record retention policy.

Requirements and Qualifications

• Preferably at least 2-3 years administrative support.
• Preferably with event management experience.
• Project management.
• Decision making and problem solving.
• Planning and organization.
• Excellent communication.
• Customer focus.
• Influence and negotiation.
• Attention to details.
• Ability to work under pressure.
• Ability to work effectively through cross-functional teams and third parties.

About the company

We lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work. ManpowerGroup powers the success of many of the world's most dynamic organizations. We deliver innovative workforce solutions that enhance competitiveness, increase efficiency and spur productivity. Combining global reach with local expertise - 3600 offices in over 80 countries - we know the changing world of work and bring a deep understanding of the companies we work for and the industries we service. ManpowerGroup entered the Middle East in December 2007 after acquiring local company Clarendon Parker, thus bringing 15 years in-depth local knowledge combined with a global footprint and industry shaping expertise and thought leadership. Manpower Middle East supports clients in the Middle East and North Africa regions. Our business is aligned to key skill specializations to ensure our clients requirements are met by expert and knowledgeable consultants that understand your industry and role requirement. Our consultants are experts in finding the right talent across all industries in a broad-range of occupations including :

• IT & Telecommunications
• Engineering & Construction, Oil & Gas
• Banking, Finance & Legal
• Sales & Business Development
• Marketing, Public Relations & Communications
• Human Resources & Training
• Customer & Support Services (Secretarial and Administrative)
• Operational, Supply Chain & Logistics
• Executive Recruitment
• Emiratization Solutions
• Recruitment Program Outsourcing Solutions
• Managed Service Provider Solutions
• Talent Based Outsourcing Solutions
• Outsourced Staffing Solutions