Managed Services (MS) Portfolio

PPL Dynamics; Riyadh; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading service management firm in Saudi Arabia is seeking a P3O Officer to provide governance and portfolio management support. The ideal candidate will assist in monitoring service performance and ensuring adherence to delivery frameworks. The position requires a bachelor's degree and at least 3 years of experience in project coordination within IT environments. This role offers an opportunity to collaborate with various teams and drive continuous improvement initiatives.

Qualifications

• 3+ years of experience in PMO or Project Coordination within IT/Service Delivery environments.
• Certifications: Relevant certifications in the same field.

Responsibilities

• Assist MS Program Manager in governance and reporting activities.
• Coordinate with service delivery and vendor teams for governance reviews.
• Provide regular reports to boards on program status.

Skills

Proficiency in MS Project

Strong communication skills

Excellent analytical skills

Ability to manage priorities

Education

Bachelors degree in Business Administration, Computer Science, or related field

Tools

Excel

Power BI

Job description

JD | Managed Services (MS) Portfolio

Job Details

Position Title: P3O Officer Managed Services (MS) Portfolio

Reports To: Program Manager Managed Services (MS) Portfolio

Function: Project Management Office (P3O)

Department: Service Delivery Management (SDM)

Grade: L1 / L2

Job Purpose

The P3O Officer acts as the shadow to the Program Manager, providing governance, coordination, and portfolio management support across assigned projects. The role ensures standardized reporting, visibility, and adherence to clients delivery framework while tracking progress, risks, and dependencies.

Roles and Responsibilities

• Assist MS Program Manager in governance, SLA monitoring, and reporting activities.
• Maintain dashboards for service performance, incidents, and problem management.
• Track and report on SLA compliance, cost variances, and service improvement actions.
• Coordinate with service delivery, operations, and vendor teams for governance reviews.
• Ensure consistent data accuracy and reporting quality in managed service operations.
• Contribute to continuous improvement initiatives and service transition projects.
• Provide a Centre of expertise and develop consistent standards and procedures, including templates, and guidance in tailoring across a range of programs and projects.
• Implement guidelines, procedures, and templates to collect and maintain consistent data and provide hands‑on delivery support to a program or project.
• Coordinate information about how programs and projects run the standard program or project management methods, their progress, and problems.
• Facilitate creation and update of program or project plans as required by the program/project manager. Identify where cross dependencies exist and track/monitor these in support of the program/project manager.
• Establish and maintain baselines.
• Facilitate the design, development, and ownership of the program or project plan, ensuring that all milestones and internal and external dependencies are identified, logged, and monitored.
• Establish and operate a mechanism to track the delivery of programs or projects against the plan, update progress against the plan.
• Run facilitated workshops on start‑up, risk, planning, issues, etc.
• Perform program and project fast‑track start‑up and closure assistance.
• Design and support governance/reporting for programs and projects.
• Implement an agreed regular progress‑reporting mechanism for all programs and projects, and thereby monitor the routine progress of programs/projects, and assist the program/project manager in preparation of the program/project status reports.
• Provide regular reports to boards, including a commentary on performance, coordinating upward aggregation of data/information and reports highlights reports, program status reports, management dashboards.
• Develop and establish risk, issue, dependency, and change‑control processes and templates, and assist the program and project team in their delivery.
• Facilitate the quality review process for programs or projects.
• Maintain the list of stakeholders and their interests and facilitate the formulation of the stakeholder engagement strategy.
• Assist Program/Project Manager and customer with transition management.

Qualifications

• Bachelors degree in Business Administration, Computer Science, or related field.
• 37 years of experience in PMO or Project Coordination within IT/Service Delivery environments.
• Certifications: Relevant Certifications in the same field.

Skills

• Proficiency in MS Project, Excel, Power BI, and related governance tools.
• Strong communication and stakeholder management skills.
• Excellent analytical and documentation skills.
• Ability to manage multiple priorities in fast‑paced environments.

Competencies

• Analytical thinking and problem solving.
• Effective time management and organizational skills.
• Teamwork, adaptability, and accountability.
• High attention to detail and data accuracy.