Legal Advisor

Dr. Soliman Fakeeh Hospital- Madinah; Medina Province; On-site; SAR 200,000 - 300,000; Full time

Job summary

A leading health institution in Saudi Arabia is seeking a dedicated professional for contract management. The role involves filing, reviewing, and drafting various legal documents and contracts, ensuring compliance with regulations, and managing contract records. The ideal candidate will conduct legal research and maintain effective communication with stakeholders. Attention to detail and strong organizational skills are essential for managing this multifaceted position.

Responsibilities

• Files and retrieves documents and reference materials.
• Conducts research, assembles, and analyzes data to prepare reports and documents.
• Manages and maintains the department’s meetings.
• Records, transcribes, and distributes minutes of meetings for different committees.
• Prepares legal opinions, court papers, contracts, ordinances, resolutions, deeds, leases, and other legal documents.
• Investigates claims and complaints.
• Prepares and edits correspondence, communications, presentations, and other documents.
• Reviews contract requests to ensure all documents are available as per policy.
• Drafts, reviews, and edits contracts and negotiates contract terms.
• Serves as the main liaison with outside contracting representatives.
• Coordinates and documents contract signatures.
• Assesses contractor performance for amendments to existing contracts.
• Researches regulations for contract compliance.
• Implements contract policies and workflows.
• Prepares responses to legal inquiries related to contracts.
• Maintains and updates contract records.
• Manages clearance forms and archiving of contracts.
• Prepares unit reports monthly, quarterly, and annually.
• Other duties as assigned within the scope of the job.

Job description

1. Files and retrieves documents and reference materials.

2. Conducts research, assembles, and analyzes data to prepare reports and documents.

3. Manages and maintains the department’s meetings.

4. Records, transcribes, and distributes minutes of meetings for different committees, and follows up on their

action plans.

5. Prepares legal opinions, court papers, contracts, ordinances, resolutions, deeds, leases, and other legal

documents with clearly organized thoughts.

6. Investigates claims and complaints.

7. Prepares and edits correspondence, communications, presentations, and other documents.

8. Reviews contract requests and their attachments to ensure all documents are available as per the policy.

9. Drafts, reviews, and edits contracts between the company and potential clients or service providers, and

negotiates contract terms for all contract types, including but not limited to products and services.

10. Serves as the main liaison with outside contracting representatives.

11. Coordinates and documents contract signatures, and handles breaches of contracts in a timely manner, addressing any risk issues.

12. Assesses contractor performance to identify the need for amendments to existing contracts, in coordination with the contract owner (contract evaluation).

13. Researches regulations to ensure contracts are updated and in compliance with applicable laws.

14. Implements contract policies and workflows and coordinates with clients to ensure the fulfillment of contract terms in compliance with regulations.

15. Prepares and conducts research and responses to any legal inquiries or concerns related to contracts.

16. Maintains and updates contract records manually or through systems, and updates daily contract actions in the systems (Excel, contract system).

17. Communicates with other parties and employees as directed.

18. Handles clearance forms until archiving and manages the archiving of contracts.

19. Prepares unit reports (monthly, quarterly, and annually).

20. Other duties as assigned within the scope of the job.