Information Management Administrator

Mace Group; Riyadh; On-site; SAR 100,000 - 130,000; Full time

Job summary

A leading construction consultancy in Saudi Arabia is seeking a results-driven professional to manage internal meetings and assist with contracts for high-profile sporting projects. Candidates must possess a degree and over 7 years of professional experience, ideally with a background in stadium or events management. The role offers flexibility in working arrangements.

Qualifications

• 7+ years’ postgraduate professional experience is essential.
• Stadium, Events or Sports venue experience is an advantage.
• Chartered or professional membership is an advantage.

Responsibilities

• Organise internal and external meetings, presentations, and logistics.
• Assist the commercial team with contracts and bid documentation.
• Manage electronic systems, including user access and quality checks.

Skills

Organise meetings

Assisting with contracts

Quality checks

Sustainability initiatives

Education

Degree qualification in a relevant subject

Tools

SharePoint

Aconex

Job description

Position status: This opportunity is for a secured role that is due to commence in December subject to approval. If you would like to be considered as we progress with this position, please click to apply.

Mace combines construction expertise with consultancy to unlock potential in every person or project and redefine the boundaries of ambition. Our values shape the way we consult and define the people we want to join us on our journey.

The project:

This is a unique opportunity to contribute to the successful delivery of world‑class assets supporting major sporting events, including the development of multiple stadiums. Mace is at the forefront of this landmark program with a highly motivated client organisation and seeks results‑driven professionals to join our exceptional teams, driving excellence at every stage of these high‑profile projects.

You’ll be responsible for:

• Organise internal and external meetings, presentations, and logistics.
• Assist the commercial team with contracts and bid documentation.
• Maintain office standards, ordering stationery and PPE in line with H&S requirements.
• Manage electronic systems (SharePoint, Aconex), including user access and quality checks.
• Create and update distribution groups to ensure accurate information flow.
• Maintain project work package matrices and generate reports for the team.
• Ensure key processes, including RFIs, comply with procedures.
• Support sustainability initiatives and contribute to our net zero carbon goals.

You’ll need to have:

• Degree qualification in the relevant subject essential.
• 7+ years’ postgraduate professional experience is essential.
• Stadium, Events or Sports venue experience is an advantage.
• Chartered or professional membership is an advantage.

Our values

Safety first - Going home safe and well

You will champion a safe, diverse and inclusive working environment, understanding the importance of wellbeing in your team and local health and safety rules or regulations of the work you’re involved with.

Client focus - Deliver on our promise

You will lead on the cost management services including estimating, procurement and cost planning, owning the quality of deliverables, strategic outcomes and building long term relationships with your clients.

Integrity - Always do the right thing

You will lead operations that are fiscally and ethically viable, influencing the achievement of business objectives that align with business and legislative compliance obligations.

Create opportunity - For our people to excel

You will mentor, coach, and develop teams, demonstrating effective leadership to ensure excellence in delivery against plans, championing a continuous improvement culture throughout all activities.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all the criteria, please apply as you may still be the best candidate for this role or another role within our organisation.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.

Please remember the Employee Referral Scheme and if there are any talented people you can recommend, just click the button and use the ‘Refer a friend’ feature found within the relevant job.