Housing Specialist - Facility - alfanar Electric

Alfanar; Riyadh; On-site; SAR 40,000 - 60,000; Full time

Job summary

A leading construction and manufacturing firm in Riyadh is seeking a Housing Specialist to manage all housing operations for employees and residents. This role involves coordinating accommodations, maintaining residency data, and processing related workflows and invoices. The ideal candidate will have a Bachelor's degree in Business Administration, 2 to 4 years of relevant experience, and proficiency in systems like SAP and SuccessFactors. This position ensures smooth facilities management and contributes to quality control and compliance standards.

Qualifications

• 2 to 4 years of work experience in housing operations or related fields.
• Ability to manage contracts and maintain residency data.
• Experience in generating reports and managing workflows.

Responsibilities

• Coordinate accommodations and manage housing operations.
• Create and end contracts in SAP Real Estate System.
• Prepare payment release forms for rent processing.

Skills

Soft and technical skills

Problem-solving

Quality control

Education

Bachelor Degree in Business Administration or relevant field

Tools

SAP Real Estate System

SuccessFactors

Job description

Housing Specialist - Facility - alfanar Electric

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar is involved in:

• Electrical, Electromechanical and Civil Engineering Construction
• Manufacturing and Marketing Electrical Construction Products
• Allied Engineering Services

Our Main Divisions:

• alfanar electric
• alfanar Construction
• alfanar Building Systems

alfanar electric

alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.

alfanar electric operates industries in:

• Riyadh and Jubail, Saudi Arabia
• Dubai, UAE
• London, UK

alfanar has a development and engineering center in Chennai, India.

Industrial Complex, Riyadh

The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.

Spread across 700,000 square meters, the Complex houses alfanar’s facilities.

The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.

Job Purpose

To manage and support all housing operations for employees and residents by coordinating accommodations, maintaining accurate residency and contract data, processing related system workflows and invoices, and providing essential reports to ensure smooth and efficient facilities management.

Key Accountability Areas

Business Operations:

• Secure an accommodation for the newcomers as well as the employees.
• Follow up with building attendants to update the residents list in terms of check-out/in on daily basis.
• Review and update the employees’ contracts on monthly basis for the purpose of recovery posting.
• Approve housing clearances through Workflow/paper form.
• Issue Address Proof Letter to the residents.
• Sort out the applications of family housing announcement.
• Hold weekly housing committee meeting.

System Workflow:

• Create/End contracts on SAP Real Estate System.
• Submit requests for activating/deactivating the housing allowance through SuccessFactors.

Invoices:

• Create PRs and POs of (assets - services - rents) related to facilities department.
• Prepare the payment release form to process the rents payment.

Reports:

• Provide a monthly report about the occupancy status to the facilities manager.
• Generate customized reports based on the request from the facilities manager.

Role Accountability

HR Proficiency:

• Ability to obtain updated soft and technical skills related to the job.

Delivery:

• Perform the planned activities to meet the operational and development targets as per delivery schedules.
• Utilize resources effectively to achieve objectives within efficient cost and time.
• Provide a periodic report formatted by detailing the deviation and execution of planned tasks.

Problem-Solving:

• Solve any related problems arise and elevate any complex operational issues.

Quality:

• Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.

Business Process Improvements:

• Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.

Compliance:

• Comply to related policy and procedures and work instructions.

Health, Safety, and Environment:

• Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.

Academic Qualification

Bachelor Degree in Business Administration or Any relevant field

Work Experience

2 to 4 Years

Technical / Functional Competencies

Building Maintenance Contractor Management