Group Systems and Compliance Specialist

Avon Technologies plc; Makkah Region; On-site; SAR 206,000 - 300,000; Full time

Job summary

A leading protection solutions provider is seeking a Group Systems and Compliance Specialist. This role entails supporting HR processes, managing HRIS data integrity, and assisting in compliance initiatives. The ideal candidate should excel in HRIS platforms, have strong data analysis skills, and possess a degree in HR or a related field. Competitive compensation, flexible schedules, and various benefits are offered. This position is located in Saudi Arabia, Makkah Region, and is not remote.

Benefits

Flexible Schedule

Generous paid time off

Competitive Compensation Package

Learning and Development Opportunities

Bonus Plan

Employee Stock Purchase Plan

Tuition Reimbursement Program

Supplemental plans

Company-paid life and AD&D

Qualifications

• Experience with HRIS platforms, ideally ADP.
• Degree level qualification or equivalent experience in human resources, or a related field.
• Strong interpersonal skills and willingness to coach end users.

Responsibilities

• Support the implementation of global HR Management System strategies.
• Ensure data integrity and compliance with privacy regulations.
• Assist with preparation of annual compliance efforts.

Skills

HRIS experience

Data analysis

Technology skills

Interpersonal skills

Project management

Education

Degree in Human Resources or related field

Tools

ADP

Job description

Position

Group Systems and Compliance Specialist

Location

This position can be based at any of the following locations. This is not a Remote position.

• Salem, NH, US
• Cleveland, OH, US
• Melksham, Wiltshire, UK

Purpose of Position

The Group Systems and Compliance Specialist will support the Group Systems and Compliance Manager on the development, maintenance, optimization and administration of the group HRIS and other HR systems as required. This role will also support on HR compliance activities and processes, and data analysis and interpretation in line with the Global Data Analytics Strategy and reporting requirements.

This role will be responsible for ensuring the integrity of the entry and maintenance of employee data while adhering to internal controls and identifying potential for process improvement opportunities.

The role will provide support on HR projects, policies and programmes as required to deliver employee engagement, operational efficiencies and continued compliance in an ever-changing world.

Essential duties and/or Functions

• Support the implementation of the strategy for the global HR Management System(s) including HR processes (SOPs), methods and tools while working in partnership with the global HR teams and Leadership to provide a global system of record, and business data to help drive employee and Company success.
  • Ensuring all employee data is secure, accurate, up to date, consistent with policies and privacy regulations. Carrying out periodic data cleanse and data audits.
  • Contributing to improvements in the standards and guidelines for the experiences of Avon’s enterprise-wide HRIS system (ADP) including supporting vendor partners in ecosystem.
  • Assist in projects involving analysis, design, testing, implementation, upgrades, and optimization support.
  • Support researching and resolving HRIS problems, unexpected results, or process flaws.
  • Support the development, implementation, and maintenance of HRIS related policies and procedures.
  • Support process flows, systems integrations, and data integrity by working closely with various departments.
  • Assist in the development of communication and/or training materials, including user guides, providing training support as needed.
• Assist with preparation of annual compliance efforts including but not limited to: affirmative action plan, EEO-1 reporting, BLS reporting, state specific compliance updates/changes, FLSA audits, UK compliance requirements etc.
• Assist with annual open enrolment and general employee benefits efforts including but not limited to: enrolment audits, quality checks of benefits-related data, vendor file feeds, benefit discrepancy resolution, etc.
• Support data analysis and interpretation of data in line with the Global Data Analytics Strategy.
• Support on project-based initiatives and general systems, benefits or compliance queries.

Required Minimum Qualifications

• Experience with HRIS platforms, ideally ADP.
• Excellent technology skills, and data analysis, audit and compliance experience.
• Degree level qualification or equivalent experience in human resources, or a related field.
• Exceptional integrity and ability to maintain sensitive information.
• Demonstrable experience collaborating and interacting cross-functionally and with employees at multiple levels and in different geographies.
• Ability to quickly grasp facts, processes, and procedures in a changing environment.
• Ability to manage several complex projects simultaneously while working under pressure to meet tight deadlines.
• Strong interpersonal skills, and willingness to coach and teach end users of the HRIS.
• Effective presentation skills including written and verbal communication skills.
• Ability to perform with a high level of confidentiality, professionalism and credibility.
• Ideally good working knowledge of US and or UK compliance and HR requirements, and the appetite and commitment to fill any gaps in knowledge.
• Ability to work globally.

We design and produce life-critical personal protection solutions for the world’s militaries and first responders. With a portfolio that includes Chemical, Biological, Radiological, Nuclear ("CBRN"), protection. We do this through our two brands, Avon Technologies and Team Wendy. Our mission is to provide unparalleled protection for those who protect us, giving them the confidence to tackle challenging situations and helping them get home safe. At Avon Protection, we recognize that our success relies on the collective efforts of our talented team. As an organization, we welcome individuals who embody our #FIERCE company values - fearlessness, integrity, excellence, resilience, collaboration, and the ability to execute.

Benefits

• Flexible Schedule
• Generous paid time off
• Competitive Compensation Package
• Learning and Development Opportunities
• Bonus Plan
• Employee Stock Purchase Plan
• Tuition Reimbursement Program
• Supplemental plans
• Company-paid life and AD&D

This job description is not intended, and should not be construed, to be an all-inclusive list of all responsibilities, skills, efforts or working conditions associated with this job. While this job description is intended to be an accurate reflection of the job requirements, management reserved the right to modify, add or remove duties from particular jobs and to assign other duties as necessary.

Responsibilities of this position may include direct and/or indirect physical or logical access to information, systems, technologies subjected to the regulations/compliance with U.S. Export Control Laws.

U.S. Export Control laws and U.S. Government Department of Defense contracts and sub-contracts impose certain restrictions on companies and their ability to share export-controlled and other technology and services with certain "non-U.S. persons" (persons who are not U.S. citizens or nationals, lawful permanent residents of the U.S., refugees, "Temporary Residents" (granted Amnesty or Special Agricultural Worker provisions), or persons granted asylum (but excluding persons in nonimmigrant status such as H-1B, L-1, F-1, etc.) or non-U.S. citizens.

To comply with these laws, and in conjunction with the review of candidates for those positions within Avon that may present access to export controlled technical data, Avon must assess employees' U.S. person status, as well as citizenship(s).

The questions asked in this application are intended to assess this and will be used for evaluation purposes only. Failure to provide the necessary information in this regard will result in our inability to consider you further for this particular position. The decision whether or not to file or pursue an export license application is at Avon's sole election.

Must be legally authorized to work in country of employment without a sponsorship for employment visa status (e.g.e H1B status).

The anticipated salary range for candidates who will work in US $55,000.00 to $80,000.00 / UK £35,000.00 to annually . The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and years of experience within the job, type and years of experience within the industry, education, etc.