GIS I&C Supervisor

Hitachi; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prominent energy solutions company in Saudi Arabia is seeking a Project Support Specialist to assist project managers in planning, coordinating schedules, and maintaining project documentation. The ideal candidate has a bachelor's degree, strong organizational abilities, and at least 2 years of experience in project support. The role emphasizes communication and multitasking skills, with a commitment to safety and integrity.

Qualifications

• Minimum 2 years of experience in an administrative role or project support position.
• Proficiency in spoken and written English is required.

Responsibilities

• Assist project managers in executing project activities and maintain documentation.
• Coordinate project schedules and monitor deadlines.
• Support project meetings and prepare agendas.

Skills

Organizational skills

Communication abilities

Microsoft Office skills

Multitasking

Problem-solving

Education

Bachelor's degree in business administration or Project Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Planning tools

Job description

Location: Dammam, Eastern Region, Saudi Arabia

Job ID: R0091627

Date Posted: 2025-05-07

Company Name: HITACHI ENERGY LTD

Profession (Job Category): Project/Program Management

Job Schedule: Full time

Remote: No

Overview

To build and grow the Play a crucial role in assisting project managers and teams in the successful execution and completion of various projects. This role requires excellent organizational skills, strong communication abilities, and the capacity to manage multiple tasks simultaneously. The Project Support Specialist will be responsible for coordinating project schedules, maintaining documentation, tracking project progress, and ensuring that all project-related activities are carried out efficiently and effectively. Tracks departmental budgets and forecasts future budget needs. May plan and coordinate special events. May maintain and update the departmental website.

How you’ll make an impact

• You will assist project managers in planning and executing project activities and maintain and update project documentation and records.
• You will coordinate project schedules and monitor deadlines and prepare and distribute project status reports and presentations.
• You will identify and communicate potential project risks and issues and support project meetings by preparing agendas, taking minutes, and following up on action items.
• You will collaborate with team members and stakeholders to ensure clear communication and alignment.
• You will coordinate between the team leader and Project managers for logging and following the NCRs on the system.
• You will coordinate with team leaders and project managers for projects executions and support the Projects Managers on their admin requests such as traveling and hotel related.
• You will support the training activity for the team and related administration task and preparing documentation and projects Reports editing reports, presentations, organization charts, correspondence, etc.
• You will Conducting analysis of plan versus actual project performance under the supervision of the Project Manager or Project Planning & Controls Manager.
• You will be filing, organizing, and maintaining documents (physical and digital) and supporting invoices issue, submittal and acknowledgement.
• You will be preparing materials for and assisting in project reviews. Updating project (cost), monitoring, controlling, and releasing requests for invoices, based on instructions from the Project Manager and supporting training.
• You will manager by arrange a Training Material or Logistic files and facilities for training Supporting other function as required and assisting project and managers in planning, executing, and monitoring project progress.
• You will be maintaining project documentation, including plans, reports, and updates and scheduling and coordinating meetings, ensuring.
• You will Preparing and logging all NCR site related on the System (SAP) as well following the closer of it assisting in the preparation of project presentations and meetings documentation with stakeholders and communication liaison between project team members and external parties.
• You will be tracking project timelines, milestones, and deadlines and organizing and maintaining project files and records for easy retrieval and supporting the outlook of the budget monitoring processes and assisting with the operation manager the risk management.
• You will be responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background

• A bachelor’s degree in business administration, or diploma in Project Management, or related field is preferred.
• Minimum 2 experience in an administrative role or project support position is advantageous.
• Strong organizational and multitasking abilities and Microsoft Office skills (Word, Excel, PowerPoint) is preferred. As well Microsoft Planning tools.
• Proficiency in both spoken & written English language is required.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.