Front Office Administrator

Fina; Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading organization in finance based in Dammam, Saudi Arabia, is seeking a Front Office Administrator. You will be the welcoming face of the office, ensuring smooth operations and delivering exceptional service to clients and visitors. The ideal candidate will have a Bachelor’s degree in Business Administration, strong communication skills in English, and the ability to thrive in a dynamic environment.

Qualifications

• 0-2 years of administrative/reception experience, preferably in financial services or corporate environment.
• Polished professional demeanor and ability to multitask in a dynamic environment.
• English fluency; Arabic is a plus.

Responsibilities

• Greet visitors and manage reception area.
• Coordinate meeting room bookings and manage calendars.
• Handle incoming and outgoing mail and courier services.
• Maintain office records and assist with administrative tasks.
• Support HR with onboarding logistics.

Skills

Excellent communication skills in English

Interpersonal skills

Microsoft Office proficiency

Organisational skills

Service-oriented mindset

Education

Bachelor’s degree or diploma in Business Administration or related field

Job description

Location: Dammam, Saudi Arabia

The Mission:

As a Front Office Administrator at Fina, you will be the welcoming face of our organisation ensuring smooth, professional operation of our office, supporting internal teams and delivering excellent first-contact service to clients and visitors.

What You Will Do:

• Greet visitors, manage the reception area, answer and route phone calls and emails.
• Coordinate meeting room bookings, manage calendars, arrange logistics for internal and external events.
• Handle incoming and outgoing mail, courier services, and office supplies.
• Maintain office records, filing systems (digital and physical), and assist with basic administrative tasks such as data entry, scanning, printing.
• Support HR/admin with onboarding logistics for new hires (workspace setup, ID badges, orientation materials).
• Assist in preparing basic internal communications (notices, bulletins) and ensure the reception area and common spaces remain professional and presentable.
• Serve as a liaison with building management and service vendors (cleaning, maintenance, catering) to promptly resolve operational issues.
• Maintain confidentiality of company and client information, and deliver a high standard of customer experience.

Who You Are:

• Bachelor’s degree or diploma in Business Administration, Office Management or a related field.
• 0-2 years of administrative/reception experience (experience in a financial services, fintech or corporate environment is a plus).
• Strong communicator in English; Arabic language skills preferred but not mandatory.
• Excellent interpersonal skills, service-oriented mindset, and a polished professional demeanour.
• Good proficiency with Microsoft Office (Outlook, Word, Excel) and comfortable adapting to internal systems.
• Highly organised, detail-oriented, able to multitask and prioritise in a dynamic environment.
• Willingness to learn and support a fast-paced, high-growth company culture.