Front Desk cum Logistics Coordinator

OnePoint Consultants DWC LLC; Al Khobar; On-site; SAR 120,000 - 150,000; Full time

Job summary

A logistics and consulting firm in Al Khobar is seeking a Business Support and Operations Coordinator to manage reception duties, coordinate logistics, and support administrative activities. The ideal candidate holds a degree in Business Administration or Logistics and has at least 2 years of relevant experience, with strong organizational skills and proficiency in English and Arabic. The role involves handling communications, managing meeting logistics, and ensuring compliance with procedures.

Qualifications

• 2+ years of experience in administrative or logistics roles, preferably in a multinational or service-oriented company.
• Excellent command of English and Arabic (written and spoken).
• Professional appearance and customer-focused attitude.

Responsibilities

• Serve as the first point of contact for all visitors, clients, and employees.
• Handle incoming and outgoing phone calls, emails, and correspondence efficiently.
• Manage meeting room bookings and visitor access.

Skills

Organizational skills

Communication skills

Interpersonal skills

Proficiency in Microsoft Office

Multitasking ability

Customer-focused attitude

Education

Diploma or Bachelor’s degree in Business Administration, Logistics, or related field

Job description

• Serve as the first point of contact for all visitors, clients, and employees, ensuring a welcoming and professional environment.
• Handle incoming and outgoing phone calls, emails, and correspondence efficiently.
• Manage meeting room bookings, visitor access, and coordination with security.
• Maintain the cleanliness and organization of the reception and common areas.
• Support administrative activities such as filing, scanning, and maintaining office supplies.
• Coordinate with HR and Admin teams for maintenance and facility-related tasks.

Logistics Coordination

• Handle domestic and international courier shipments, ensuring proper documentation, tracking, and timely delivery.
• Maintain shipment and delivery records (invoices, airway bills, certificates dispatch, etc.).
• Support the movement of certificates, audit documents, and samples between offices and clients.
• Coordinate with suppliers and courier companies for cost-effective and reliable services.
• Assist in travel logistics for auditors and staff (transportation and hotel bookings when required).
• Ensure compliance with companys procedures, health & safety, and data integrity standards.
• Prepare periodic reports on courier expenses and logistics performance.

Qualifications & Experience

• Diploma or Bachelor’s degree in Business Administration, Logistics, or related field.
• Minimum 2 years of experience in administrative or logistics roles, preferably in a multinational or service-oriented company.
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent command of English and Arabic (written and spoken).
• Professional appearance and customer-focused attitude.
• Ability to multitask and work under pressure.

Business Support and Operations Coordinator