Finance Administrator

Muscat Engineering Consultancy LLC; Al Khobar; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading engineering consultancy is seeking a Financial Administrator based in Al Khobar, Saudi Arabia. The ideal candidate will possess a degree in Finance, Business, or Accounting and have between 5 to 10 years of relevant experience in accounting within the engineering or construction sectors. Responsibilities include overseeing all accounting functions, ensuring compliance with financial regulations, and preparing budgets and forecasts. Strong ERP system experience, particularly with SAP or Oracle, is essential for this managerial role.

Qualifications

• 5 to 10 years of hands-on accounting experience in managerial capacity.
• Knowledge of IFRS, US GAAP, and SOX control is an advantage.
• Experience with major ERP systems like SAP or Oracle.

Responsibilities

• Responsible for General Accounting and Project Accounting.
• Ensure compliance with tax regulations and do timely filings.
• Prepare annual budgets and forecasts.

Skills

Clear communication in English

Team player

Strong commercial acumen

ERP system experience

Proficiency in Excel

Education

Finance, Business or Accounting Degree

Chartered Accountant or equivalent

Tools

SAP

Oracle

Job description

Job Description

Saudi national only

Position: Financial Administrator

Reporting to: FC / FD

Qualification Required:

• Finance, Business or Accounting Degree
• Preferable Chartered Accountant, CPA, ACCA, CIMA or equivalent
• Ability to communicate clearly in writing and speaking in English and Arabic.

Experience Required:

• At a minimum, between 5 to 10 years hands‑on accounting (project and operations accounting and international experience) in a managerial capacity with global engineering and or construction company.
• Joint Venture experience will be an advantage.
• Ability to work as Team Player and work as part of the Team.
• Strong competencies in financial accounting including the application of Local and International GAAP. Knowledge of IFRS / US GAAP / SOX control is also an advantage.
• A broad knowledge of tax, VAT, GST, WHT, TDS, treasury, transfer pricing, accounting and commercial management in the engineering and construction industry
• Major ERP system experience required; SAP or Oracle experience is desired. Knowledge of Exact would be an advantage. Proficiency in Excel is needed.
• Good Commercial acumen
• Working closely with senior management and project and sales staff

Detailed Job Responsibilities but not limited to:

General Accounting and Reporting

• Overall responsible for General Accounting and Project Accounting of the Office(s)
• Perform Intercompany Reconciliations – Monthly
• Obtain monthly Foreign Exchange rates and enter in system. Document and retain source monthly for all entities. Circulate fx rates to be used every month for all offices.
• Calculate fx gain/loss monthly and check systems calculations.
• Monthly Reconciliations between DTS, FPR and EXACT and provide analysis to FC/FD with a solution.
• Make and Follow Close Calendar and inform senior management, finance and project staff of the plan and the relevant dates upfront.
• Ensure monthly accruals for non‑project expenses.
• Ensure all supplier invoices and expense reports are booked into the system via software or manually for both projects and non‑projects. Ensure minimum VAT impact by matching input with output.
• Evaluate liability end of service based on actuarial valuation and ensure proper disclosure.
• Monthly Bank Reconciliations
• Monthly Profit and Loss and Balance Sheet for management after approval from FC/FD
• Monthly Management Reporting and Cash Flow Reporting for management
• Monthly DSO/DPO Reporting based on definition set in Accounting Manual for management
• Prepare Board Presentation and relevant presentations as needed.

Accounting Manual and Procedure

• Follow Group Accounting Manual and SOPs
• Follow IFRS 15 / ASC 606 (as relevant) and Accounting Manual for recognizing Revenue including POC Profit on non‑reimbursable jobs.
• Follow close calendar / plan for the year and inform relevant people.

Audit and Compliance

• Overall Statutory Audit, Tax Audit and Zakat Filing (if applicable) for all offices. Ensure all audits and filings are done on timely basis.
• Obtain quotes from Statutory and Tax Auditors every year for all above work and prepare analysis and refer to FC/FD/CFO for approval. Preference for Big 4
• Obtain quotes for actuarial valuation for end of service/leave after consulting FC/FD/CFO for end of service and leave at these offices and prepare analysis and refer to CFO for approval.
• Ensure IFRS, US GAAP and SOX Compliance and Local Compliance

VAT/WHT/Tax Filings

• VAT filing and Reconciliations (Monthly) for the office(s)
• TDS/WHT filing and monthly Reconciliation for the office(s)
• Ensure compliance with WHT/VAT/PASI/GOSI and related regulations in relevant country.
• Ensure compliance of WHT and VAT and other related regulations for the office(s),
• Ensure Timely filing of Tax Returns for the offices

Budget and Forecast

• Yearly Budgeting and Forecasting including Cash Flow, Profit and Loss and Balance Sheet after obtaining estimates from management, projects and sales staff. This should start September/October and completed by November/December
• Document all assumptions for salary increase, work in hand, expected work, headcount, utilization and bill rate, overhead costs, payroll costs, subcontracting costs, job income margin etc.
• Make a High‑Level Short‑Term Plan for 5 years using Discounted Cash Flow method.

Banking and Bank Guarantees and Collection

• Responsible for Banking and Bank Guarantees
• Support FC/FD/CFO in Collection and Payment Process.
• Circulate Daily Bank and Cash balance to CFO and expected collections and payment for the day and next 7 days. Ensure this is done as a first priority.

Payroll

• Payroll Processing and Transfer to Bank and Payroll Reconciliation Monthly

Fixed Assets and Investments and Software (Intangible or Right to Use)

• Ensure maintenance of Fixed Asset Register and Depreciation Rate used for Statutory books for the office(s).
• Ensure maintenance of Fixed Asset Register and Depreciation Rate used for Tax books for the office(s).
• Ensure details of Software used and the method of charge / amortization / depreciation or write off.
• Calculated Rate of Return (with payback period) for new investment after consulting FC/FD. Suggest methods to be used along with interest rate for the calculations using discounted cash flow method.

Insurance

• Prepare calculations/analysis for Professional Indemnity, Workmen’s Compensation, Office/Fire Insurance, Fidelity, Vehicle etc as well as support HR for Medical Insurance in negotiating and forward to FC/FD for obtaining of CFO and CEO.

Department Management and Cooperation

• Save and backup all data on server from computer/laptop drives.
• Arrange weekly meetings with FC/FD
• Ensure segregation of duties and suggest improvements to CFO by using best practices.
• Work closely with FC/FD on all matters relating to projects and general accounting.
• Advise FC/FD and work closely with FC/FD on matters delegated by CFO.
• Any other work matter delegated from time to time by FC/FD/CFO.

Project Accounting:

• Overall Responsible for Project Accounting
• Work closely with Projects Control, Contracts and Projects staff to ensure all income and costs are booked on jobs.
• Ensure all Project Costs do not exceed Contract Value.
• Accurate and timely project accounting and related information based on relevant accounting standards.
• Calculate accurate project forecasting in consultation with Project staff and Contracts department.
• Check project forecasts with actuals and contract value every month and highlight anomalies.
• Follow IFRS 15 and Accounting Manual for recognizing Revenue including POC Profit on non‑reimbursable jobs.
• Ensure all project costs and accruals and invoices and invoice accruals are booked in system every month.
• Calculate fx loss/gain on project jobs and check with systems calculation.
• Monthly refer all loss jobs to FC/FD/CFO for taking approval of CEO

Manhour Rates and Multiplier

• Calculate robust manhour and overhead rates on projects.
• Develop a multiplier and overhead rate based on budget, achievable recovery and working hours.
• Ensure all multipliers, manhour rates and overhead rates are set for next year at time of budget preparation. Refer to CFO for taking approval from CEO.
• Update above multiplier and rates only after consultation with CFO.
• Review Internal Rate Mark up for all offices and suggest to CFO for changes. Changes to be made only after approval by CEO.

Internal Control and Compliance

• Ensure Internal Controls are in place and is working and effective.
• Ensure compliance with local regulation and standards and best practice.
• Ensure all Transactions are as per the Authority Matrix for that relevant office(s)

Collection and Payments

• Working closely with project staff to ensure timely collection from Debtors.
• Timely payment to creditors
• DSO and DPO calculations monthly.
• Calculate and ensure sufficient Cash Flow for operations in consultation with Sr Director Finance and CFO

Self-Development:

• Update self on latest changes in Accounting, Finance, Governance, Compliance etc by self-learning or attending seminars.
• Undertake 12 Lunch and Learn Trainings for non-finance staff in the organisation.
• Suggest any other self-development and training needs from time to time.