Female Executive Secretary

GUMACO; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company in Saudi Arabia is looking for a Female Executive Secretary. The candidate will provide high-level administrative support to executives, managing schedules, correspondence, and documents. Ideal applicants should have over 5 years of experience, proficiency in Microsoft Office Suite, and excellent communication skills. Offered benefits include 30 days of paid vacation and health insurance, with a collaborative work environment.

Benefits

30 days paid vacation

Health insurance

Qualifications

• 5+ years of experience in a similar administrative role.
• Strong proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.

Responsibilities

• Manage schedules and correspondence for executives.
• Prepare and organize documents and presentations.
• Coordinate travel arrangements for executives.

Skills

Organizational skills

Communication skills

Problem-solving skills

Time-management

Interpersonal skills

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Job Title:Female Executive Secretary

Location:[Exit 18, Riyadh, Saudi Arabia]

Employment Type:Full-Time

About the Role:

We are seeking an experienced and highly organized Female Executive Secretary to join our team and provide top-level administrative support to our executives and departments. The ideal candidate will be proactive, detail-oriented, and capable of handling a variety of tasks while maintaining the highest level of professionalism and confidentiality.

Key Responsibilities:

• Manage and maintain schedules, appointments, and correspondence for executives or departments.
• Prepare and organize documents, reports, and presentations.
• Answer phone calls and emails, directing inquiries to the appropriate parties.
• Assist in the planning and coordination of meetings, including logistics and materials.
• Maintain filing systems, both electronic and paper, ensuring information is easily accessible.
• Handle confidential information with discretion and professionalism.
• Perform general office duties, including data entry and record keeping.
• Support team members with various administrative tasks as needed.
• Monitor and order office supplies, ensuring inventory levels are maintained.
• Prepare and distribute meeting agendas and minutes.
• Coordinate travel arrangements, including flights, accommodations, and transportation.
• Develop and implement office procedures to improve efficiency.
• Assist with budgeting and expense tracking for departmental activities.
• Liaise with external vendors and service providers to facilitate office needs.
• Maintain office equipment and coordinate repairs as necessary.
• Support event planning and coordination for company functions or team-building activities.
• Create and maintain databases and spreadsheets for tracking important information.
• Conduct research and compile data as requested by team members.
• Train and onboard new administrative staff as needed.
• Ensure compliance with company policies and procedures.

Benefits:

• Eligible to get 30 days paid vacation every year.
• Providing health insurance

Skills

Requirements:

• Bachelor’s degree or equivalent; additional qualifications in Office Administration or a related field are preferred.
• Proven experience as a secretary or in a similar administrative role (minimum 5 years).
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent command of the English language is required.
• Familiarity with office management procedures and basic accounting principles.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to work independently and collaboratively within a team.
• Attention to detail and strong problem-solving skills.
• Experience with scheduling software and CRM systems is a plus.
• Strong interpersonal skills with the ability to interact professionally with clients and colleagues.
• Ability to prioritize tasks and manage multiple deadlines effectively.
• Flexibility to adapt to changing priorities and projects.
• Experience in handling travel arrangements and itineraries is a plus.
• Basic knowledge of social media and marketing tools is beneficial.
• Preferably residing near the company’s location.