Executive Secretary - Saudi Talent

Rotana Jabal Omar Makkah; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading hotel in Makkah is seeking an enthusiastic individual for a secretarial position. The candidate should possess exceptional communication skills and relevant experience. Responsibilities include managing correspondence, organizing appointments, and supporting the General Manager in various tasks. The role requires a college diploma in secretarial training, fluency in English, and effective teamwork skills.

Qualifications

• Minimum previous experience in a similar role.
• Ability to take adequate notes during meetings.

Responsibilities

• Ensure outgoing correspondence is dispatched to the highest standard.
• Compose and prepare routine correspondence.
• Review incoming mail and prioritize for the General Manager.
• Attend meetings and distribute minutes.

Skills

Exceptional communication skills

Fluency in written and spoken English

Typing skills (60 wpm)

Understanding Hotel Operations

Adaptability

Customer Focus

Effective Communication

Teamwork

Education

College diploma in secretarial training

Job description

We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Responsibilities

• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
• Review all incoming mail and prioritize before forwarding to the General Manager
• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Compose letters on behalf of the General Manager
• Attend meetings, record, write and distribute the minutes and follow up on action items
• Organize travel and external business trips on behalf of the General Manager

Skills

Education, Qualifications & Experiences

You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.

Knowledge & Competencies

The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences