Executive Secretary - Saudi Talent

Rotana Hotel Management Corporation PJSC; Makkah Region; On-site; SAR 112,000 - 169,000; Full time

Job summary

A leading hotel management company in Saudi Arabia is seeking an enthusiastic individual for an administrative role. The successful candidate will manage correspondence, organize travel, and support the General Manager effectively. Ideal applicants should have a college diploma in secretarial training, be fluent in English, and possess excellent communication and organizational skills.

Qualifications

• Previous experience in a similar role is preferred.
• Able to take sufficient notes during meetings.

Responsibilities

• Ensure all outgoing correspondence meets high standards.
• Compose and prepare routine correspondence.
• Organize travel and business trips for the General Manager.
• Record minutes of meetings and follow up on action items.

Skills

Exceptional communication skills

Fluency in English (written and spoken)

Computer literate

Typing speed of 60 wpm

Understanding Hotel Operations

Adaptability

Customer Focus

Effective Communication

Teamwork

Education

College diploma in secretarial training

Job description

Job Description

We are currently seeking an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Responsibilities

• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard.
• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested.
• Review all incoming mail and prioritize before forwarding to the General Manager.
• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
• Keep calendar constantly updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate.
• Compose letters on behalf of the General Manager.
• Attend meetings, record, write and distribute the minutes and follow up on action items.
• Organize travel and external business trips on behalf of the General Manager.

Skills

Education, Qualifications & Experiences

You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.

Knowledge & Competencies

The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies.

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences