Executive Secretary - Saudi Talent

Rotana Hotels; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A prominent hotel company in the Makkah Region is looking for a dedicated secretary who excels in communication and organization. The role involves managing correspondence, scheduling, and supporting the General Manager. Suitable candidates should have a college diploma in secretarial training, fluency in English, and strong typing skills. An ability to work under pressure and as part of a team is essential.

Qualifications

• Fluency in both written and spoken English.
• Sufficient typing skills to complete 60wpm accurately.
• Proactive and capable of handling confidential information.

Responsibilities

• Ensure outgoing correspondence is of the highest standard.
• Compose and prepare routine correspondence.
• Review and prioritize incoming mail for the General Manager.
• Organize travel and external business trips.

Skills

Exceptional communication skills

Ability to work with minimal supervision

Customer focus

Teamwork

Understanding hotel operations

Education

College diploma in secretarial training

Job description

Job Description

We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

Responsibilities

• Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard
• Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested
• Review all incoming mail and prioritize before forwarding to the General Manager
• Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc.
• Keep calendar constantly updated to facilitate appointment and meeting schedules
• Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate
• Compose letters on behalf of the General Manager
• Attend meetings, record, write and distribute the minutes and follow up on action items
• Organize travel and external business trips on behalf of the General Manager

Education, Qualifications & Experiences

You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.

Knowledge & Competencies

The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:

• Understanding Hotel Operations
• Adaptability
• Customer Focus
• Drive for Results
• Effective Communication
• Planning for Business
• Supervising People
• Supervising Operations
• Teamwork
• Understanding Differences