Executive Secretary - Construction | Saudi Arabia

RAWAJ; Saudi Arabia; On-site; SAR 150,000 - 200,000; Full time

Job summary

A holding group in diversified investments located in Makkah, Saudi Arabia, is seeking an Executive Secretary to assist the Executive General Projects Manager. Candidates must have at least 5 years of experience and a Bachelor’s degree in Business Administration. Proficiency in Microsoft Office and strong communication skills in Arabic and English are essential. This role focuses on organizing reports and managing the agenda for top management.

Qualifications

• Minimum of 5 years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office and analysis/presentation tools.
• Ability to maintain confidentiality and teamwork discipline.

Responsibilities

• Prepare periodic and comprehensive reports with data and performance indicators.
• Design professional executive summaries and presentations.
• Manage the General Manager’s agenda and schedule meetings.
• Prepare meeting minutes and document decisions.

Skills

Organizational skills

Communication in Arabic and English

Time management

Professional appearance

Cooperation

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Power BI

Visio

Canva

Photoshop

Job description

Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah, Saudi Arabia.

The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.

Key Responsibilities

• Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.
• Design professional executive summaries and presentations using PowerPoint to support top management decision‑making.
• Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.
• Manage the General Manager’s agenda and schedule meetings, calls, and visits.
• Coordinate appointments among departments and ensure the attendance of concerned parties on time.
• Prepare meeting minutes, document decisions, and follow up on their implementation accurately.
• Maintain and archive documents electronically and systematically for easy access.
• Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access).
• Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop.
• Contribute to preparing presentations, monthly meetings, and interactive reports.

Knowledge, Skills, and Experience

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
• Minimum of 5 years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office, Visio, and Power BI tools.
• Strong ability to organize time and manage priorities accurately.
• Excellent communication skills in Arabic and English (reading, writing, and speaking).
• Professional appearance, polite personality, and complete confidentiality.
• Discipline, professional obedience to the manager, and seriousness in teamwork.