Executive Secretary - Construction | Saudi Arabia

Rawaj - Human Capital Management; Makkah Region; On-site; SAR 150,000 - 200,000; Full time

Job summary

A diversified investments group based in Makkah, Saudi Arabia is looking for an experienced Executive Secretary to support the Executive General Projects Manager. The ideal candidate should have a Bachelor's degree and at least 5 years of experience in executive support. Proficiency in Microsoft Office and data presentation tools like Power BI is essential. The role demands excellent organizational skills and professionalism in a corporate environment.

Qualifications

• Minimum of 5 years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office, Visio, and Power BI tools.
• Strong ability to organize time and manage priorities.

Responsibilities

• Prepare periodic reports with data and performance indicators.
• Design executive summaries and presentations using PowerPoint.
• Manage the General Manager’s agenda and schedule meetings.

Skills

Microsoft Office proficiency

Communication skills in Arabic and English

Time management

Education

Bachelor’s degree in Business Administration or related field

Tools

Power BI

Visio

Canva

Photoshop

Job description

Leverage your experience and join the dynamic team in an Executive Secretary to the Executive General Projects Manager role with a Data presenting Background for a holding group with diversified investments in Construction, and real estate, based in Makkah , Saudi Arabia .

The Executive Secretary is expected to be organized, precise, professional, cooperative, and well-presented, demonstrating discipline and respect in interactions with both the General Manager and others.

Key Responsibilities

• Prepare periodic and comprehensive reports that include data and performance indicators in a clear, simple, and visually appealing manner.
• Design professional executive summaries and presentations using PowerPoint to support top management decision-making.
• Create visual bulletins and summaries using graphics software and Power BI to showcase performance and achievements.
• Manage the General Manager’s agenda and schedule meetings, calls, and visits.
• Coordinate appointments among departments and ensure the attendance of concerned parties on time.
• Prepare meeting minutes, document decisions, and follow up on their implementation accurately.
• Maintain and archive documents electronically and systematically for easy access.
• Professionally use Microsoft Office (Word, Excel, PowerPoint, Outlook, Access) .
• Be familiar with analysis and presentation tools such as Power BI, Visio, Canva, or Photoshop .
• Contribute to preparing presentations, monthly meetings, and interactive reports.

Knowledge, Skills, and Experience

• Bachelor’s degree in Business Administration, Public Relations, or a related field.
• Minimum of 5 years of experience as an Executive or Administrative Secretary.
• High proficiency in Microsoft Office, Visio, and Power BI tools.
• Strong ability to organize time and manage priorities accurately.
• Excellent communication skills in Arabic and English (reading, writing, and speaking).
• Professional appearance, polite personality, and complete confidentiality.
• Discipline, professional obedience to the manager, and seriousness in teamwork.