Executive Secretary

Confidential; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading firm in management support seeks an experienced Executive Secretary in Riyadh. This role involves providing high-level administrative support, managing executives' schedules, and coordinating meetings. The ideal candidate will have 8-10 years of experience, exceptional organizational skills, and strong competencies in MS Office. Proficiency in English is essential, while knowledge of Arabic is advantageous. Join this dynamic environment to drive support for senior leadership.

Qualifications

• 8–10 years of experience in an executive secretarial or administrative role.
• Excellent communication skills in English; Arabic is a plus.
• Strong proficiency in MS Office applications.

Responsibilities

• Provide high-level secretarial support to senior management.
• Manage executive calendars and travel arrangements.
• Prepare and format correspondence and reports.
• Act as a liaison between executives and other stakeholders.
• Handle confidential information with professionalism.

Skills

MS Office proficiency

Written and verbal communication in English

Attention to detail

Interpersonal skills

Organizational skills

Job description

We are seeking a highly experienced Executive Secretary with 8–10 years of proven experience supporting senior executives. The role requires exceptional organizational, communication, and coordination skills, with the ability to manage confidential matters and complex schedules in a fast-paced professional environment.

Key Responsibilities

• Provide high-level administrative and secretarial support to senior management.
• Manage executive calendars, meetings, travel arrangements, and official appointments.
• Prepare, review, and format correspondence, reports, presentations, and meeting minutes.
• Act as a liaison between executives, internal departments, and external stakeholders.
• Handle confidential and sensitive information with discretion and professionalism.
• Coordinate meetings, follow up on action items, and ensure timely execution.
• Maintain organized filing systems (physical and digital) and office documentation.
• Support office operations and assist with special projects as required.

Requirements

• Minimum 8–10 years of experience in a similar executive secretarial or administrative role.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in English (Arabic is a strong advantage).
• Strong organizational skills with attention to detail and ability to multitask.
• Professional appearance and strong interpersonal skills.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Management, Consulting, and Administrative

Industries

• Aviation and Aerospace Component Manufacturing, Industrial Machinery Manufacturing, and Business Consulting and Services

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