Executive Secretary

Qureos Inc; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading administrative support company is seeking a highly organized and proactive Executive Secretary in Riyadh, Saudi Arabia. This full-time position involves managing complex schedules, handling confidential information, and providing comprehensive administrative support to senior executives. The ideal candidate should have proven experience, exceptional communication skills, and proficiency in Microsoft Office. This is a unique opportunity to contribute to the smooth operation of a prominent organization.

Qualifications

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong communication skills, both written and verbal, in English.

Responsibilities

• Manage and maintain executives' diaries, scheduling meetings and travel arrangements.
• Prepare correspondence, presentations, and reports, ensuring accuracy.
• Handle confidential information with discretion and professionalism.

Skills

Organizational skills

Communication skills

Time management

Problem-solving skills

Discretion

Proactivity

Education

Experience as an Executive Secretary

Tools

Microsoft Office Suite

Job description

A well-reputed company is seeking a highly organized and proactive Executive Secretary to provide comprehensive administrative support to senior executives. Based in Riyadh, Saudi Arabia , this full-time role offers a unique opportunity to contribute to the efficient operation of a leading company. The ideal candidate will be a skilled communicator with exceptional attention to detail and a proven ability to manage complex schedules and prioritize tasks effectively.

Responsibilities

• Manage and maintain executives' diaries, scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, presentations, and reports, ensuring accuracy and adherence to company standards.
• Handle confidential information with discretion and professionalism.
• Screen and direct phone calls, emails, and other communications.
• Coordinate and manage meetings, including booking meeting rooms, preparing agendas, and taking minutes.
• Organize and maintain filing systems, both physical and electronic.
• Provide general administrative support, such as processing expenses, ordering supplies, and managing invoices.
• Liaise with internal and external stakeholders, including clients, suppliers, and other departments.
• Proactively anticipate the needs of executives and take initiative to ensure smooth and efficient operations.

Qualifications

• Proven experience as an Executive Secretary or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong communication skills, both written and verbal, in English. Arabic language skills would be advantageous.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle confidential information with discretion and maintain a high level of professionalism.
• Proactive and self-motivated, with the ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle challenging situations effectively.
• A flexible and adaptable approach to work, with a willingness to undertake a variety of tasks.