Executive Secretary

SEA Ventures; Municipality of Al Shamal; On-site; SAR 150,000 - 200,000; Full time

Job summary

A business accelerator and incubator is seeking an Executive Secretary in Riyadh. This full-time role involves managing clerical tasks, providing executive support, and handling communication effectively. The ideal candidate will have excellent organizational and multitasking abilities, a background in clerical support, and a bachelor's degree or equivalent. The role also requires flexibility to accommodate after-hours commitments and travel, while ensuring confidentiality in all operations.

Qualifications

• Proactive and take initiative in tasks.
• Ability to maintain confidentiality and discretion.
• Familiarity with clerical skills and executive support.

Responsibilities

• Manage executive schedules, appointments, and travel arrangements.
• Prepare and manage internal and external communications.
• Transcribe meeting notes and distribute minutes.
• Maintain filing and database systems efficiently.

Skills

Flexibility and adaptability

Excellent Communication skills

Organizational skills

Detail-oriented and efficient

Proficiency in Clerical Skills

Time management

Customer Service experience

Experience in Company Secretarial Work

Strong organizational and multitasking abilities

Education

Bachelor's degree or equivalent experience in a related field

Tools

Office management software

Job description

SEA VenturesCompany isa business accelerator and incubator that strives to unlock and invest in human potential. We work on building the entrepreneurship ecosystem by implementing the best practices locally and globally along with our strategic partners.

• OUR VISION

Develop highly skilled entrepreneurial leaders whose ventures will develop their countries to a brighter sustainable future.

• OUR MISSION

We are committed to accelerating entrepreneurs' career and business success.

Job Description

Company Description

SEA Ventures Group is committed to accelerating entrepreneurs' career and business success. Our vision is to develop highly skilled entrepreneurial leaders whose enterprises will contribute to a brighter and sustainable future for their countries. We strive to empower entrepreneurs with the skills and support they need to achieve their ambitions.

Role Description

This is a full‑time on‑site role for an Executive Secretary, located in Riyadh. The Executive Secretary will be responsible for managing clerical tasks, providing executive administrative assistance, handling communication, and performing company secretarial duties. They will also be required to deliver excellent customer service in their day‑to‑day activities.

Responsibility:

• Reporting to CEO / senior management and performing secretarial and administrative duties.
• Preparing, editing, and managing internal and external correspondence, communication, presentations and other documents on behalf of the CEO.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
• Manage, coordinate, and arrange professional and personal scheduling for CEO, including agendas, appointments, email, calls, travel arrangements, transportation, accommodation, client management, and any other logistics. In addition to maintaining an events calendar.
• Remind the CEO of important tasks and duties, (prepare day to day to do list).
• Represents the executive by attending meetings in the executive's absence; speaking for the executive.
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Record, transcribe, take notes, and distribute minutes of meetings.
• Maintains customer confidence and protects operations by keeping information confidential.
• Completes projects by assigning work to clerical staff; following up on results.
• Conduct research, collect and analyse data to prepare reports and documents for the CEO.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintain availability of CEO office supplies by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Typing, formatting, and editing reports, documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Maintaining the current filing and database system, and looking for ways to improve current systems.

Additional:

• Observing best business practices and etiquette.
• Act as the point of contact among other internal and external parties.
• Additional may be given as needed and when needed.

Other:

• Flexibility to accommodate after‑hours commitments as needed.
• Willingness to work on weekends when necessary.
• Flexibility to travel as needed.

Qualifications

• Flexibility and adaptability
• Proactive and take initiatives
• Time management
• Organizational skills
• Detail-oriented and efficient
• Proficiency in Clerical Skills and Executive Administrative Assistance
• Excellent Communication skills and Customer Service experience
• Experience in Company Secretarial Work
• Strong organizational and multitasking abilities
• Proven ability to maintain confidentiality and discretion
• Familiarity with office management software and tools
• Bachelor's degree or equivalent experience in a related field