Executive / Personal Assistant

Bahri Poultry; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A poultry company in Jeddah is seeking an Executive / Personal Assistant. This role requires fluent English and Arabic communication, excellent organizational skills, and the ability to handle both professional and personal tasks for the executive. Candidates should be tech-savvy and detail-oriented, possessing relevant administrative experience. Housing and transportation allowances are included as benefits.

Benefits

Housing and transportation allowance

Social Insurance

Medical Insurance

Responsibilities

• Communicate with top-level management efficiently.
• Act as the point of contact between the executive and clients.
• Coordinate with departments and follow up.
• Manage work and personal calendars.
• Organize multiple databases.
• Maintain digital and paper filing systems.
• Track and organize expenses.
• Schedule meetings and take notes.
• Organize events and social engagements.
• Draft correspondence and analyze incoming memos.
• Prepare presentations and reports.
• Assist with daily time management.
• Run errands as requested.
• Plan travel arrangements.
• Safeguard confidential information.

Skills

Fluent in English and Arabic

Excellent verbal and written communication and presentations skills

Possessing relevant work experience in the field of administration

Tech savvy

Touch Typing in English and Arabic (45 WPM minimum)

Expert command of MS Outlook, PowerPoint and Excel

Highly organized with strong time-management skills

Team player and detail-oriented

Driving license

Discretion and confidentiality

Job description

We are looking for an Executive / Personal Assistant based in Jeddah. The successful candidate will be responsible for many aspects of the executive's professional and personal life.

Responsibilities

• Catering to the dynamic requirement of an organization by efficiently communicating with top level management.
• Act as the point of contact between the executive and internal/external clients
• Coordinate with other departments and employees and follow up.
• Manage work and personal calendar and appointments.
• Organize and manage multiple databases.
• Devise and maintain digital and paper filing system.
• Track and organize expenses.
• Schedule meetings and take accurate and comprehensive notes.
• Organize events and social engagements.
• Draft correspondence such as emails, memos and letters
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Prepare presentations and reports.
• Help with daily time management.
• Run errands as requested.
• Plan travel, including flights, accommodation, activities, meals, and ground transportation.
• Portraying professional ethics for safeguarding the company's and executive’s classified information.

Benefits

• Housing and transportation allowance
• Social Insurance
• Medical Insurance

Skills

• Fluent in English and Arabic
• Excellent verbal and written communication and presentations skills.
• Possessing relevant work experience in the field of administration
• Tech savvy and confident in using computer, web and mobile applications.
• Touch Typing in English and Arabic. 45 WPM minimum
• Expert command of MS Outlook, PowerPoint and Excel
• Highly organized with strong time-management skills.
• Team player and detailed-oriented
• Driving license
• Discretion and confidentiality