Executive Assistant To CEO

MaktabiTech; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading technology company in Riyadh is seeking an experienced Executive Assistant to support the CEO. Responsibilities include managing the CEO's schedule, overseeing travel arrangements, coordinating board meetings, and handling confidential information. The ideal candidate will exhibit exceptional organizational skills, discretion, and proactive problem-solving abilities, with a focus on maintaining confidentiality. This role is crucial for ensuring the CEO's efficiency and strategic focus.

Qualifications

• Exceptional organizational abilities and capacity to manage multiple priorities effectively.
• Strong written and verbal communication skills.
• Proven problem-solving skills with good judgment.

Responsibilities

• Proactively manage the CEO's daily schedule and appointments.
• Act as the primary point of contact for communication and correspondence.
• Assist with all aspects of board meetings including drafting agendas and preparing materials.
• Plan and arrange travel and logistics for the CEO.
• Lead or support special projects on behalf of the CEO.
• Maintain and organize critical documents and files.

Skills

Proactivity and Initiative

Confidentiality and Discretion

Organizational Skills

Communication

Problem-Solving

Interpersonal Skills

Job description

An Executive Assistant (EA) to the CEOmanages complex scheduling, communication, and administrative tasks to ensure the CEO's efficiency and strategic focus.Key responsibilities include calendar and travel management, acting as a primary point of contact, coordinating board meetings and reports, preparing presentations, and managing projects for the CEO's office.The role requires exceptional organizational, communication, discretion, and proactive problem-solving skills to support the CEO's high-level functions and maintain strict confidentiality.

Key Responsibilities

• Calendar and Schedule Management:Proactively manage the CEO's daily schedule, coordinating internal and external meetings, appointments, and conferences.
• Communication Management:Act as the primary point of contact for calls and correspondence, filtering and prioritizing information to ensure the CEO's time is protected.
• Board and Executive Support:Assist with all aspects of board meetings, including drafting agendas, preparing materials, taking minutes, and following up on action items.
• Travel and Logistics:Plan and arrange travel, accommodations, and other logistics for the CEO and potentially other executives.
• Project and Task Management:Lead or support special projects on behalf of the CEO and help manage projects from the CEO's office.
• Information and Records Management:Maintain and organize critical documents, files, and contacts, ensuring efficient information retrieval.

Skills

• Proactivity and Initiative:Anticipate the CEO's needs and take initiative to address potential issues and requirements in advance.
• Confidentiality and Discretion:Maintain absolute discretion and confidentiality regarding sensitive company and personal information.
• Organizational Skills:Demonstrate exceptional attention to detail, strong organizational abilities, and the capacity to manage multiple priorities effectively.
• Communication:Exhibit strong written and verbal communication skills, including the ability to draft professional correspondence and present information clearly.
• Problem-Solving:Possess the ability to exercise good judgment, solve complex problems, and find proactive solutions.
• Interpersonal Skills:Build and maintain strong working relationships with internal teams, board members, and external stakeholders.