Executive Assistant - Procurement Department

Qiddiya | القدية; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading entertainment investment firm in Saudi Arabia seeks an experienced Executive Assistant to support its Procurement Department. This vital role involves managing executive schedules, facilitating communication, and providing comprehensive administrative support. The ideal candidate will possess a Bachelor's degree in a relevant field and 2-5 years of experience in an administrative support role, preferably within procurement. Strong Microsoft Office Suite proficiency, organizational skills, and communication abilities are essential. A competitive compensation and benefits package will be provided.

Benefits

Comprehensive compensation and benefits package

Qualifications

• 2-5 years of experience as an Executive Assistant or similar administrative support role, preferably in procurement.
• Outstanding written and verbal communication abilities.
• Experience in vendor management and understanding of procurement processes is highly desirable.

Responsibilities

• Manage executive calendars and schedule meetings.
• Draft and proofread procurement documentation.
• Act as liaison between Procurement team and stakeholders.
• Assist in tracking procurement project timelines and deliverables.

Skills

Microsoft Office Suite proficiency

Strong organizational skills

Excellent communication abilities

Multitasking ability

Education

Bachelor's degree in Business Administration or related field

Tools

Procurement software

Job description

The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.

As the Executive Assistant in the Procurement Department, you will manage executive schedules, coordinate procurement-related communications, and assist in project management activities. Your attention to detail and proactive approach will support the department in achieving its operational objectives.

Key Responsibilities

• Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements
• Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards
• Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow
• Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments
• Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met
• Maintain organized electronic and physical filing systems for procurement documents and contracts
• Handle sensitive information related to procurement activities with integrity and confidentiality
• Support the procurement team in administrative tasks, including vendor management and contract administration
• Assist in preparing presentations and reports for executive meetings and stakeholder engagements

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field
• 2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software
• Excellent organizational skills and attention to detail
• Outstanding written and verbal communication abilities
• High level of professionalism and ability to handle confidential information with discretion
• Multitasking ability and adaptability in a fast-paced work environment
• Experience in vendor management and understanding of procurement processes is highly desirable

Benefits

Offering a comprehensive compensation and benefits package.