Executive Assistant

RAFFLES; Umluj; On-site; SAR 150,000 - 200,000; Full time

Job summary

A luxury hospitality company in Umluj, Saudi Arabia is seeking an organized Executive Assistant to support their executive team. The ideal candidate will have a Bachelor's degree, at least 3 years of experience in luxury environments, and proven skills in administrative support, multitasking, and communication. The role involves coordinating travel, managing stakeholder relationships, and assisting in hotel pre-opening activities.

Qualifications

• Minimum 3 years of experience supporting C-level executives in luxury hospitality.
• Proven experience in hotel pre-opening projects is highly preferred.
• Fluent in English required.

Responsibilities

• Provide comprehensive administrative support to the General Manager and Executive Office.
• Coordinate complex international travel and meetings.
• Serve as the primary liaison with internal/external stakeholders.
• Assist in driving pre-opening readiness.

Skills

Organizational skills

Communication skills

Attention to detail

Proactivity

Multitasking

Service etiquette

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office Suite

Project management tools

Job description

Job Description

We are seeking a highly organized and reliable Executive Assistant to provide comprehensive administrative and organizational support to our executive team. The ideal candidate will be detail-oriented, proactive, and capable of managing multiple responsibilities with professionalism and discretion.

Responsibilities

Provide comprehensive administrative support to the General Manager and Executive Office.

Coordinate complex international travel, meetings, agendas, and guest arrangements with meticulous attention to detail.

Serve as the primary liaison with internal departments, ownership, and external stakeholders in a highly polished and professional manner.

Assist in driving pre-opening readiness, including documentation, timeline management, supplier follow-up, and logistics coordination.

Support key project rollouts related to brand compliance, service culture implementation, and operational readiness.

Track action items, maintain critical path reports, and follow up with responsible parties to ensure deadlines are met.

Organize high-profile visits, inspections, and VIP guest engagements.

Maintain the confidentiality of sensitive business information and uphold luxury hospitality standards in all communications.

Prepare high-level presentations, internal communications, and reports in line with brand tone and executive expectations.

Manage contracts, supplier communication, and vendor relationships relevant to Executive Office projects.

Qualifications

Bachelor’s degree in Business Administration, Hospitality, or related field.

Minimum 3 years of experience supporting C-level executives in luxury hospitality or high-end corporate environments.

Proven experience in hotel pre-opening projects is highly preferred.

Assist in tracking key pre-opening deliverables across departments (e.g., OS&E, recruitment, brand standards).

Coordinate with stakeholders to meet project milestones and maintain critical path timelines.

Fluent in English.

Excellent command of Microsoft Office Suite; familiarity with project management tools is a plus.

Strong interpersonal and communication skills with a refined sense of service, etiquette, and discretion.

Ability to multitask, prioritize, and remain composed under pressure in a remote or resort-based setting.

Additional Information

Understanding of ultra-luxury guest expectations and brand alignment.

Experience in project coordination, scheduling, and document control during pre-opening stages.

A proactive, anticipatory approach with a strong sense of ownership and accountability.

Impeccable grooming and personal presentation aligned with luxury standards.