Executive Assistant

FAIRMONT; Umluj; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading luxury hotel brand in Umluj, Saudi Arabia, is seeking an experienced Executive Assistant to provide vital administrative support to the General Manager. The ideal candidate will have 3-5 years of experience in a similar role and exceptional organisational and communication skills. This position offers a competitive package and opportunities for personal and professional growth.

Benefits

Competitive package

Professional growth opportunities

Outstanding discounts across the group

Qualifications

• 3-5 years of experience as an Executive Assistant, preferably in luxury hospitality.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluency in English is essential. Additional languages are an asset.

Responsibilities

• Manage the General Manager's calendar and schedule meetings.
• Serve as the primary point of contact for inquiries.
• Organize and prepare for meetings, taking minutes and following up.
• Handle sensitive information with discretion and integrity.
• Assist in coordinating cross-departmental projects.

Skills

Organisational skills

Time-management

Communication skills

Microsoft Office Suite proficiency

Attention to detail

Education

Bachelor's degree

Job description

Job Description

The Executive Assistant is a highly organised and professional individual who provides comprehensive administrative and operational support to the hotel's senior leadership team, primarily the General Manager. This role is crucial for ensuring the smooth and efficient operation of the executive office, managing schedules, and acting as a key point of contact for internal and external stakeholders. The Executive Assistant is a trusted partner who handles all tasks with the utmost discretion, confidentiality, and a proactive approach.

• Manage the General Manager's calendar, schedule meetings, coordinate travel arrangements, and handle all correspondence.
• Communication : Serve as the primary point of contact for all inquiries, screening calls and emails and redirecting them as needed. Draft and prepare professional documents, presentations, and reports.
• Meeting Management : Organize and prepare for meetings, including compiling agendas, taking minutes, and following up on action items.
• Confidentiality : Handle all sensitive information, including financial data, personnel files, and strategic plans, with absolute discretion and integrity.
• Operational Coordination : Assist in coordinating cross‑departmental projects and initiatives, ensuring timely communication and follow‑through.

Qualifications

• Experience : A minimum of 3-5 years of experience as an Executive Assistant, preferably within the luxury hospitality or a fast‑paced corporate environment.
• Skills : Exceptional organisational, time‑management, and communication skills. High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Attributes : Proactive, resourceful, and able to anticipate needs. Strong attention to detail and a professional demeanor.
• Education : A bachelor's degree is preferred.
• Language : Fluency in English is essential. Additional languages are an asset.
• Organisational Excellence : Manages multiple tasks and priorities with a calm and organised approach.
• Proactive & Resourceful : Anticipates needs and takes initiative to solve problems before they arise.
• Integrity & Discretion : Handles sensitive information with the highest level of confidentiality.
• Professionalism : Represents the executive office and the Raffles brand with poise, grace, and impeccable professionalism.

Additional Information

What’s in it for you...

The opportunity to join Accor, a leading global hospitality group with an exceptional portfolio of luxury brands.

The chance to define the pre‑opening operations for two iconic resorts at one of the world’s most anticipated new destinations.

Become part of a team dedicated to creating unparalleled luxury hospitality experiences.

A competitive package and excellent opportunities for professional growth.

Outstanding discounts across the global Accor and luxury brand network.