Executive Assistant

Owen Reed; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A top law firm in Riyadh is seeking a Business Coordinator / Executive Assistant to provide comprehensive support for its newly established office. The role includes managing diaries, arranging client meetings, and handling communication. The ideal candidate should possess strong organizational skills, experience as an Executive Assistant in a corporate setting, and proficiency in both Arabic and English. This full-time position is exclusively open to Saudi nationals, providing an exceptional opportunity in a dynamic legal environment.

Qualifications

• Proven experience as an Executive Assistant or PA in a corporate environment.
• Office management or business coordination experience.
• Ability to manage multiple priorities effectively.

Responsibilities

• Manage diaries, travel arrangements, and meeting coordination.
• Arrange client meetings and maintain client contact details.
• Assist with drafting communications and bulletins.

Skills

Executive Assistant experience

Interpersonal skills

Organizational skills

Communication skills in Arabic and English

Microsoft Office proficiency

Creative problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Owen Reed is looking for a Business Coordinator / Executive Assistant for a top law firm in Saudi Arabia.

This is a newly created opportunity to support a brand-new KSA office, working closely with three Partners and contributing to the successful establishment and day-to-day operations of the firm’s regional presence. The role combines high-level Executive Assistant support with office coordination and administrative responsibilities, offering excellent exposure within an international legal environment.

Working Hours: Full-time, Permanent

The Role

As a Business Coordinator / Executive Assistant, you will provide comprehensive EA and administrative support, ensuring the smooth running of the office and supporting key stakeholders. Responsibilities will include:

• Managing diaries, travel arrangements, and meeting coordination for three Partners.
• Arranging client meetings and maintaining client contact details within the CRM system.
• Assisting with drafting internal and external communications and bulletins.
• Supporting key initiatives and collating content for annual client-facing reports.
• Handling general office management and administrative tasks to support the newly opened office.

The Candidate

The ideal candidate will be a proactive and highly organised professional with strong Executive Assistant experience in a corporate environment. You will have:

• Proven experience as an Executive Assistant or PA within a corporate or professional services environment.
• Previous office management or business coordination experience.
• Excellent interpersonal and communication skills in both Arabic and English (written and verbal).
• Strong organisational skills with the ability to manage multiple priorities effectively.
• Commercial awareness and analytical skills.
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
• A creative and solution-focused approach with strong attention to detail.

Please note: This role is open to Saudi nationals only.