Executive Assistant

Ghodran Group; Dammam; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading company is seeking an experienced administrative professional to manage day-to-day operations and support executives. The role involves organizing files, preparing reports, and coordinating tasks across departments. Suitable candidates must have a graduation degree and fluency in English, with 4-6 years of relevant experience.

Qualifications

• 4-6 years of work experience in administrative roles.
• Must be fluent in English (read and write).
• Graduation from any field.

Responsibilities

• Managing day-to-day operations of the office.
• Preparing and editing meeting minutes and reports.
• Coordinating with function heads on various tasks.

Skills

Fluent in English

Organizational skills

Analytical skills

Education

Any Graduation

Job description

• Managing the day-to-day operations of the office.
• Organizing and maintaining files and records
• Preparing and editing minutes of meetings, correspondence, reports, and presentations.
• Preparing memos in coordination with the management team.
• Drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
• Completes projects by assigning work to clerical staff; following up on results.
• Prepares reports by collecting and analyzing information.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Contributes to team effort by accomplishing related results as needed.
• Coordinating with the Function heads on the various tasks and projects requested of Her / Him.
• Correlating the efforts of the various function divisions to deliver what is required by the Board members or the CEO.
• Assisting Board members and CEO in garnering, organizing and providing relevant information & data with respect to strategic business relationships when needed.
• Assisting board members and CEO in conveying their instructions and recommendations to the relevant functions and staff within the company.
• All other duties as assigned by senior management.
• Must be willing to travel inside & outside Saudi

Requirements

• Education: Any Graduation
• Language: Must be fluent in English (read & write)
• Experience: 4 -6 years Work experience in admin jobs