Executive Admin Officer

COGNNA; Saudi Arabia; On-site; SAR 200,000 - 300,000; Full time

Job summary

A growing administrative firm in Saudi Arabia seeks an Executive & Finance Officer to provide high-level support to the CEO while managing KSA compliance portals and employee lifecycle tasks. This role requires exceptional organizational skills and confidentiality in handling sensitive information. Responsibilities include scheduling, travel arrangements, office logistics, and payroll processing. Ideal candidates will be adept in communication and coordination with internal teams and external service providers.

Qualifications

• Exceptional organizational discipline and accuracy.
• Confidentiality in handling sensitive information.

Responsibilities

• Provide high-level, confidential administrative support to the CEO.
• Manage office logistics, including supplies and maintenance.
• Coordinate with external PROs for government-related tasks.
• Support Finance team with audits and expense verification.

Job description

Role Overview

The Executive & Finance Officer will be the central pivot for COGNNA administrative, human resource, and executive support operations. This role will manage KSA compliance portals, the full employee lifecycle, and provide direct, high-level administrative support to the CEO and Finance function. The role demands exceptional organizational discipline, accuracy, and confidentiality.

Key Responsibilities

A. Executive & Office Administration

• Provide high-level, confidential administrative support to the CEO, including scheduling, travel arrangements, and correspondence management.
• Manage office logistics including supplies, maintenance, and vendor coordination.
• Ensure smooth internal communication and scheduling across all departments.
• Coordinate with external PROs and service providers for government-related tasks.
• Process and issue client invoices and handle other related financial administration tasks.
• Support the Finance team with documentation for audits and expense verification.
• Coordinate with Finance for payroll transfer via Mudad and GOSI compliance.

B. Human Resources & Compliance

• Maintain employee records including contracts, Iqama, insurance, and attendance.
• Prepare and process monthly payroll in coordination with Finance.